Job Description

Are you a proactive strategic thinker ready to redefine the role of an Executive Assistant in a dynamic legal environment?

Do you thrive in high-energy settings where your ability to anticipate needs is valued and rewarded?

Are you passionate about leveraging technology, including AI, to enhance executive operations and growth potential?

Are you ready to play a pivotal role in a rapidly growing firm, helping leadership execute strategic priorities and drive continued growth?

Final question: When faced with a challenge, do you get excited or run away?

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Schwartz, Conroy & Hack P.C. has been a pillar in the legal community for over three decades, advocating for businesses and individuals in complex insurance recovery and commercial litigation cases. Founded by Evan Schwartz, the firm has built a reputation for strategic, results-oriented approaches that hold insurance companies accountable, ensuring they fulfill their promises to clients.

Our practice areas extend across the spectrum of insurance and business law, ranging from long-term disability claims to intricate business disputes and real estate litigation. This diverse expertise, combined with a commitment to delivering cost-efficient results, helps our clients remain focused on their business objectives while confidently navigating legal challenges. We are known for our perseverance and creativity in the face of dispute resolution, principles that have guided our growth and success.

We are seeking an Executive Assistant to join Schwartz, Conroy & Hack P.C. and serve as a strategic partner to our managing partner, Evan Schwartz. This position is not just about managing administrative tasks; it’s about creating additional bandwidth for Evan, allowing him to focus more on strategic and high-value activities. Your role will be integral to enhancing the firm’s performance, growth, and innovation through proactive support and strategic input. For the right candidate, this position holds the potential to evolve into a Chief of Staff role as trust and responsibilities expand. This is a primarily remote role, with a strong preference for candidates located in or near the Greensboro, Triad, or Triangle areas of North Carolina to facilitate meaningful face-to-face collaboration. The role also includes periodic in-person meetings and occasional travel, including potential travel to New York.

What you’ll do:

• Executive Support & Time Management: Own scheduling, email management, travel logistics, meeting coordination, and follow-up for the Managing Partner, proactively organizing priorities and protecting his time so he can remain focused on strategic and high-value activities.
• Strategic Coordination: Ensure prioritization of business development and high-value legal work, liaising with internal teams to maintain momentum on strategic initiatives.
• Priority & Follow-Through Management: Track key commitments, action items, and strategic priorities, proactively following up with Evan and internal stakeholders to ensure important initiatives continue moving forward.
• Proactive Anticipation: Develop a deep understanding of evolving needs to anticipate requirements and take action without direct instruction.
• Technology Integration: Utilize AI tools to manage information, organize priorities, enhance workflow efficiency, and surface relevant insights to support informed decision-making.
• Relationship Management: Maintain and nurture critical internal and external relationships, ensuring effective communication and alignment with Evan’s objectives.

What we’re looking for:

• Executive Support Experience: Proven high-level executive support experience, ideally supporting an owner, CEO, managing partner, or other senior leader. Law firm experience is not required; experience in professional services or other growth-oriented environments is preferred.
• AI & Technology Proficiency: Comfortable leveraging AI, technology, and data to organize information, improve efficiency, surface insights, and support executive decision-making.
• Strategic & Proactive Mindset: Demonstrated ability to anticipate needs, identify priorities, exercise sound judgment, and take action without waiting for detailed direction.
• Organization & Follow-Through: Highly organized and dependable, with the ability to manage multiple priorities, track commitments, and ensure important tasks and initiatives do not fall through the cracks.
• Communication & Relationship Skills: Exceptional ability to communicate diplomatically and effectively with leadership, team members, clients, and external professional relationships.
• Trust & Discretion: Demonstrates exceptional integrity, judgment, and discretion when handling confidential business, financial, professional, and personal information.
• Adaptability & Positive Attitude: High-energy, flexible, and solutions-oriented, with the ability to adapt as priorities evolve in a dynamic, growth-oriented environment.

Why you should work here:

• Growth Opportunity: Be part of a firm with a significant growth trajectory, where your contributions can directly influence our success and strategic direction.
• Innovative Culture: Work in an environment that embraces technology and innovation, providing opportunities for personal and professional development.
• Leadership Exposure: Direct partnership with firm leadership, offering unique insights into high-level strategic decision-making.
• Impactful Work: Play a crucial role in supporting the firm’s growth, strategic direction, and continued success while helping leadership operate at a higher level.

Join Schwartz, Conroy & Hack P.C. and make a lasting impact as an Executive Assistant positioned at the heart of our firm’s strategic endeavors. We invite you to be a catalyst for transformation, driving growth and innovation while enhancing your career. If you are ready to take on this rewarding challenge, helping us achieve remarkable results, we encourage you to apply.