Job Description

Now Hiring!

Full-Time Executive Assistant

Avamere -7635 SW Durham Road, Tigard, Oregon 97224

Apply online at https://teamavamere.com/

The Executive Assistant supports Avamere' s executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.

Essential Duties and Job Responsibilities

· Provide leadership with extensive and continuous calendar management, domestic travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.

· Act as representative of leadership regarding internal and external relations and correspondences and screening communications.

· Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.

· Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.

· Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.

· Independently perform special projects that require a combined knowledge of administrative needs and technical operations.

· Complete accurate and detailed leadership department expense reporting and other departmental reports.

· Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.

· Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.

· Track internal and external contacts and maintain contact database.

· Utilize efficient time management with the nuances of complex administrative assistance at the executive level.

· Maintain confidentiality in all aspects of team and company information.

· Operate independently with minimal supervision.

· Provide back-up administrative support to other departments as necessary.

· Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).

· Other duties as required.

Requirements

Education

· 5+ years of experience supporting administrative functions at the executive level

Experience

· Experience working in healthcare preferred

· Ability to thrive in a fast-paced environment and operate with a high sense of urgency

· Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads

· Ability to observe strict confidentiality in all aspects of services provided

· Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients

· Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds

· Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook

· Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through

· Proven ability to work independently

· Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow

· Demonstrated ability to meet project deadlines

· Ability to anticipate needs, resourcefulness and responsiveness are essential

· Ability to consistently strive for excellence and exercise good judgment.

· Dependability, dedication, and independence

· Understanding of HIPAA and importance of privacy of patient data

· Ability to work well under pressure while maintaining a professional demeanor

Benefits

At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes:

· Competitive salary

· Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.

· 401 (k) Plan: After 90 days of employment. With matching program.

· Paid Time Off (PTO): Accrue up to 4 weeks of time off, accrued sick leave and 6 holidays

· EAP Canopy with unlimited telehealth mental health visits.

· Continuing Education and Higher Education Reimbursement.

· Generous employee referral bonus program.

· Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).

· Professional Development: Opportunities for growth and development within the company.

· Voluntary Benefits: Life insurance, disability coverage, Legal Services, Pet Insurance and more.