Job Description

Executive Assistant

Requisition ID
req37816
Working Title
Executive Assistant
Position Grade
13
Position Summary

**This is a temporary position**

The UNM Arcoíris Center and UNM Division for Change and Empowerment (DiCE) are seeking a motivated, dynamic, detail-oriented individual to join the team as [Temporary] Administrative Assistant 2 The successful candidate will coordinate, oversee and/or perform a wide variety of administrative support activities on behalf of the Arcoíris Center and DiCE.

· Serves as primary point of operational and administrative contact for internal and external constituencies. Assists in the supervision of student staff including time entry.

· Provides office and staff support services, and participates in the coordination, supervision, and completion of special projects and/or events. May serve on a variety of committees in a support capacity.

· Coordinates maintenance of Arcoíris Center calendar, as well as assists Arcoíris Center leadership with scheduling, time permitting.

· Plans, coordinates, and revises written communications, including material for publication in newsletters, newspapers, magazines, or websites.

· Monitors student staff time and enters time sheets for Arcoíris Center, working with financial aid and student employment to verify work-study status.

· Holds secondary PCard for office to be used to coordinate travel and purchases for office as needed.

· Takes minutes at Arcoíris Center-led meetings and prepare summaries for team.

· Works with the team to plan and deliver Arcoíris Center and DiCE events.

See the Position Description for additional information.

Conditions of Employment
Minimum Qualifications

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications:

• A demonstrated commitment to cultivate an understanding of the rich and varied cultures of New Mexico and to contribute to the success of the university’s mission to serve local and global communities.
• Willingness to engage in cultural humility and culturally sustaining practices at UNM
• Willing to adapt to the academic environment and standard operating procedures; and experience in working within university communities in a respectful manner
• Comfortable with accepting constructive criticism and direction from supervisors
• Communications & marketing skills and experience
• Strong administrative, office management, and event planning skills
• Knowledge of trauma-informed practices to assist those either in crisis or seeking confidential advocacy

Additional Requirements
Campus
Main - Albuquerque, NM
Department
Division for Change and Empowerment (289A)
Employment Type
Staff
Staff Type
Temporary - Full-Time
Term End Date
12/18/2026
Status
Exempt
Pay
Monthly: $4,277.87 - $6,009.47
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
9/9/2026
Eligible for Hiring Incentive
Eligible for Remote Work
Eligible for Remote Work Statement
Application Instructions

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Please attach updated resume and attach at least three professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.