Job Description

Key Responsibilities

Front Desk & Visitor Management

• Greet visitors, clients, and vendors in a professional and courteous manner
• Manage visitor sign-in procedures and ensure compliance with company security protocols
• Answer and direct incoming phone calls, emails, and correspondence
• Maintain a clean, organized, and welcoming front desk area
Administrative & Clerical Support
• Perform general administrative duties including filing, data entry, document preparation, and record maintenance
• Manage incoming and outgoing mail, packages, and deliveries
• Create and maintain organized databases, records, and digital filing systems
• Assist in preparing reports, presentations, and internal documentation
• Maintain confidentiality of sensitive company information
Scheduling & Coordination
• Schedule meetings, appointments, and conference room bookings
• Coordinate travel arrangements for staff and leadership
• Support company meetings, internal events, and facility activities
• Coordinate office appearance and cleaning activities with vendors and internal teams
Operational & Manufacturing Support
• Assist with preparing shipping documents, work orders, and inventory logs
• Support document control for manufacturing operations
• Collaborate with Operations and other departments to ensure smooth communication and workflow
• Provide Environmental Health & Safety support including documentation assistance, record maintenance, and inspection preparation
• Participate as a member of the Safety Committee
Office & Supply Management
• Maintain office supply inventory and place orders as needed
• Monitor shared administrative resources and ensure availability
• Support organization and upkeep of shared office spaces

Required Qualifications

• High school diploma or equivalent required
• 1–3 years of experience in an administrative, office coordinator, or front desk role
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and prioritize in a fast-paced manufacturing environment
• Strong organizational skills with high attention to detail
• Ability to maintain confidentiality and professionalism
Preferred Qualifications
• Associate’s degree in Business Administration or related field
• Experience supporting operations in a manufacturing or industrial environment
• Experience supporting Environmental Health & Safety documentation

Benefits & Perks