Top
3 Skills:

·
Prior
Experience as Exec Assistant for a VP in a mid to large-size company

·
Strong
Verbal and Written Skills to communicate on behalf of VP. Including strong
digital fluency with MS Suite.

·
(Degree
Preferred)

·
Experience
making decisions on priorities in grey situations and able to gauge situations
and the politics of the moment to garner support if needed.

Role
Overview

·
We
are seeking a highly organized, proactive, and collaborative Executive
Assistant to support three Vice Presidents.

·
This
role plays a critical part in enabling leadership effectiveness, ensuring
seamless operations across global teams, and driving alignment across strategic
AI initiatives.

·
You
will work in a fast-paced, highly visible environment, partnering with
stakeholders across geographies and functions while maintaining a strong focus
on confidentiality and professionalism.

What
You Will Do

·
Provide
proactive executive support, including managing a complex, global calendar
across multiple time zones and helping prioritize leadership time in alignment
with business goals.

·
Coordinate
leadership rhythms, including preparing agendas, briefing materials, and
tracking follow-ups to ensure execution across teams.

·
Manage
calendars for the three VPs who have 15-20 meetings each daily.

·
Coordinate
with external entities to decide on prioritization of any requests or changes
to calendar.
Coordinate with other Exec
Assistant’s for other VPs.

·
Plan
and manage domestic and international travel, including detailed itineraries,
logistics, and expense processes.

·
Partner
closely with stakeholders to ensure smooth communication, alignment, and timely
delivery on key initiatives.

·
Handle
confidential and sensitive information with discretion and professionalism.

·
Anticipate
needs, remove obstacles, and continuously improve processes to enhance
efficiency and effectiveness.

·
Coordinate
meetings, catering, communication setup if the meeting is set by the VP.

What
You Bring

·
5
plus years professional experience

·
Experience
supporting senior executives in a dynamic, global environment.

·
Strong
organizational and time management skills with the ability to prioritize
effectively.

·
Excellent
communication and stakeholder management capabilities. Proven experience ghost
writing communications and ensuring communication follow up.

·
High
level of digital fluency (e.g., Outlook, Teams, PowerPoint, Excel).

·
A
proactive, solutions-oriented mindset with strong attention to detail.

·
Ability
to adapt quickly and thrive in a fast-paced, evolving environment.

·
Ability
to decipher order of priority for incoming or outgoing needs.
Provide gatekeeping ability.

Who
You Are

·
You
are a proactive, detail-oriented professional who thrives on enabling others to
succeed.

·
You
bring a collaborative mindset, strong judgment, and a commitment to inclusion
and respect.

·
You
are comfortable navigating ambiguity, building relationships across diverse
teams, and contributing to a positive and supportive team environment.

·
You
can read situations and determine politics of the situation, know the best
course of action in vague situations, able to react quickly to unplanned
situations such as travel or conflicting requests.