• Full time, continuing rolelocatedat theServicesBuilding (G12)on Darlington Campus

• Provide executive support to the Chief University Infrastructure Officer andDirector Engagement

• Base salaryHEO7$117,133 p.a.plus 17% Superannuation

About the opportunity

The University of Sydney isseekingan experienced, proactive, and highlyorganisedExecutive Assistantto join the University Infrastructure (UI) team.

In this pivotal role, you will provide comprehensive executive support to the Chief University Infrastructure Officer (CUIO) and DirectorEngagement, ensuring the smooth and efficient management of their offices and day-to-day operations. You will deliver high-quality administrative and executive support services, proactively managing priorities, coordinating activities, andfacilitatingeffective business operations.

As a trusted representative and key point of contact for the CUIO and DirectorEngagement,the Executive Assistantwill exercise sound judgement, discretion, and professionalism in all interactions. The role requires the ability to manage confidential and sensitive matters with integrity whilemaintaininga strong client-focused approach. Success in this position will be underpinned by exceptionalorganisationalskills, extensive experience supporting senior executives, strong business acumen, and a commitment to delivering outstanding stakeholder service.

Working closely with a diverse range of internal and external stakeholders,the Executive Assistantwillplay a critical role in ensuring theExecutive Officeoperatesefficiently and professionally, while supporting the successful delivery of the University's strategic infrastructureobjectives

The successful candidate will be based on campus Monday to Thursday, with the flexibility to work from home on Fridaysif desired

Your key responsibilities will be to:

• act as the first point of contact for the Chief University Infrastructure Officer and DirectorEngagement,maintainingeffective channels of communication, interpreting requests and correspondence to prioritise

• provide broad, high level professional executive support to the CUIO and DirectorEngagement and effectively manages their general day to day administration activity

• undertake diary,emailand document management, including the monitoring and prioritising of emails andassistingwith the preparation of responses

• develop and manage relationships with senior executives, seniormanagersand staff across the University; develops an understanding of the key priorities of the CUIO and DirectorEngagement, escalating issues of concern and importance whererequired

• provide administrative support for any departmental recruitment activity including compliance with the University’s job design and recruitment policies and processes

• develop andmaintaineffective administrative systems and practices, including for general office support,documentand records management, ensuring that all practices are compliant with the University’s policies and procedures.

About you

• previousexperience as an Executive Assistantor in asimilarroleorenvironment would be desirable

• strong written and verbal communication skills, witha high levelof attention to detail for deliverables produced

• high-levelorganisational skills with proven ability to deal with multiple tasks,establishpriorities and meet deadlines

• excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders

• advanced level of computer literacy, working with a range of computer systems and applications, including MS Office (Word, Excel,Powerpoint) and MS Teams

• excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative

• excellent negotiation, conflict resolution, relationship building and influencing skills together withhigh levelof tact, diplomacy and discretion and the ability tomaintainconfidentiality

• an understanding maintenance of WHS and compliance in a large complex organisation

Sponsorship / work rights forAustralia