Job Description

• Be the trusted partner to senior leadership, driving executive excellence, strategic coordination and high-quality support in a fast-paced and high-profile environment.
• Ongoing, full-time opportunity within the Office of the Executive Director, Coordination and Engagement.
• Role can be based in Sydney or one of our RA Office locations by negotiation with flexible work options and hybrid arrangements available.
• Clerk 7/8, salary relative to experience, and ranges from $116,981 - $129,492 + super.

About the role

As Executive Assistant, you will provide high-level executive, secretariat and project support to Senior Executives, ensuring they are equipped to effectively deliver the organisation's strategic and operational priorities. This pivotal role sits at the centre of key business activities, managing competing demands, coordinating critical information flows, and acting as a trusted liaison between senior leaders and a broad range of internal and external stakeholders.

Working in a dynamic environment, you will oversee complex diary and communication management, coordinate responses to emerging issues, prepare high-quality briefing materials, and support the delivery of organisational initiatives and projects. Success in this role requires sound judgement, discretion, exceptional organisational skills, and the ability to build strong relationships across all levels of the organisation and government.

Key responsibilities include:

• Managing and prioritising requests, commitments and competing demands to ensure the optimal use of Senior Executive time.
• Providing high-level executive, secretariat and administrative support to Senior Executives.
• Preparing, reviewing and managing a range of communications, correspondence, briefings, reports, submissions and presentations.
• Acting as a key point of contact for Senior Executives and coordinating responses, actions and requests from stakeholders.
• Managing complex diary schedules, meetings, travel arrangements and executive engagements.
• Monitoring and triaging emerging issues, ensuring Senior Executives are appropriately informed and briefed.
• Developing and maintaining effective relationships with Ministers' offices, executive leadership teams, government agencies and other stakeholders.
• Facilitating the flow of information between executives, business units and external partners.
• Providing leadership, guidance and support to executive support staff to strengthen the effectiveness of the executive support function.
• Maintaining confidentiality and exercising sound judgement when managing sensitive information and matters.
• Supporting governance, reporting and decision-making processes through accurate and timely documentation and coordination.

About You
You are a highly organised and proactive Executive Assistant who thrives in a fast-paced environment and enjoys being the trusted support person behind senior leaders' success. You can confidently manage competing priorities, build strong stakeholder relationships and exercise sound judgement while handling sensitive and confidential matters.

You will bring:

• Demonstrated experience delivering high-level executive, secretariat and project support services to senior executives.
• Exceptional organisational skills with the ability to manage multiple priorities, competing deadlines and changing demands.
• Proven experience managing complex diaries, meetings, correspondence and executive workflows.
• Strong written communication skills, with experience preparing executive briefings, reports, submissions and presentations.
• Excellent stakeholder engagement skills and the ability to build productive relationships across a wide range of internal and external stakeholders.
• Strong judgement and discretion when handling confidential and sensitive information.
• The ability to anticipate issues, identify priorities and proactively implement solutions.
• Strong attention to detail and a commitment to delivering work of the highest quality.
• Experience working within government, a public sector environment or supporting executive leadership teams will be highly regarded.

Essential requirements

• Tertiary qualification and/or relevant knowledge and experience.

This is an outstanding opportunity for an experienced Executive Assistant to work closely with senior leadership, contribute to strategic organisational outcomes, and play a critical role in supporting decision-making and executive effectiveness across the organisation.

For more information read the full Role Description: Executive Assistant If you cannot access a copy of the Role Description, please contact talentacquisition@reconstruction.nsw.gov.au

About the Agency
The NSW Reconstruction Authority is a statutory corporation and executive agency of the Premier’s Department, that will improve how NSW plans for disasters and ensure that we recover from them faster.

To reduce the severity and impacts of disasters, the NSW Reconstruction Authority will complete critical planning and preparation with communities, businesses and government. When disaster does strike, we will get recovery started swiftly and coordinate reconstruction efforts across agencies, communities and other stakeholders.

Joining our team with a rewarding job in a community-driven agency is just the start. The RA also offers:

• Flexible working practices
• Contemporary workspaces and technology
• Access to learning and development opportunities
• Employee assistance and wellbeing program (with a cool app)
• Workforce that values inclusion
• Competitive pay and conditions
• Fitness Passport with a choice of 200+ gyms and pools across NSW

To Apply

If excited by the information above, we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role, detailing your relevant knowledge, skills and experience.

Applications close 4:00pm, Tuesday 18 August 2026.

Should you require further information about the role please contact Aaron Fleming, Business Manager Coordination and Engagement via aaron.fleming@reconstruction.nsw.gov.au or call 0460 664 112.

Our Commitment

Great people come from all walks of life. At NSW Reconstruction Authority we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote gender diversity in our workplaces, the employment of Aboriginal and Torres Strait Islander peoples, and the employment of people with a disability, veterans and other diverse communities. We welcome and encourage applications from all people regardless of age, gender, ethnicity, cultural background or sexual orientation.

Additional Information

The recruitment process may include a range of assessments including interview, psychometric assessments, work sample activities and pre-employment checks as required.

Looking for more information or assistance with applying?

We encourage and support applications from people with a disability. If you require an adjustment to the recruitment process to help you perform at your best (including information in an alternate format or an alternate method of submission of the application) please contact the Talent Team via talentacquisition@reconstruction.nsw.gov.au or 0461 373 819 and reference the Job Title and Reference Number for the role in which you are requesting the adjustment.

Recruitment Pool

A recruitment pool may be created for future ongoing and temporary opportunities of the same role or role type that become available over the next 18 months.