Key Responsibilities:

• Exercise independent thinking and judgment in the establishment of priorities.  Able to work independently. Maintain a high degree of confidentiality in dealing with all correspondence, financial reporting, presentations, and HR related materials.  

• Collaboration and partnership skills, with proven experience to work and connect with executive leadership team members and the executive admin community

• Maintain and prioritize a calendar of meetings, events, and travel.

• Demonstrated ability to flex and adapt to changing schedules and priorities,remainingpositive and resilient in the face of change.

• Coordinate meetinglogistics, event planning, and town hall meetings for associates.

• Ability to effectivelyplan ahead, proactively setting schedules to ensure leadership team readiness for upcoming major events and meetings

• Coordinates travel plans.  This includes flight arrangements, train reservations, hotel, transportation, etc. Also makes vital arrangements for international travel including visa applications and any other information needed when traveling abroad (i.e.medical information). Prepares itineraries for travel and brings together pertinent information vital for the trip.

• Orchestrate and track landmark activities and deliverables across the leadership team being supported for administrative enterprise activities spanning finance, HR, portfoliomgmt.and training

• Adheres to T&E policies, includingbookingtravel (domestic & international) and monthly reconciliation of business expenses.

• Maintains all files and other pertinent correspondence to beretained  Exercises good judgment in the retention,routingand destruction of data.

• Performs all administrative duties including emails,lettersand other necessary materials.

• Maintains personal computer skill levels with current technology used at BD.

• Responsible for handling needs and issues that may arise within the department such ascomputer relatedissues, corporate cards,maintainsoffice supplies, etc.  

• Coordinates orientation schedule, office or cube location, computer/phone set-up for new hires.

• Other ad hoc support requests asnecessaryincluding (but not limited to): requests for assembling orconsolidatingdata, occasional note-taker in meetings.

• Performs related duties as assigned by management

Minimum Qualifications:

• Minimum of a High School Diploma/GED with formal training or equivalent work experiencerequired College degree preferred.

• Minimum of 7 plus years' experience as an Assistant supporting senior executives in a global organizationrequired

• A high-levelproficiencywith Microsoft office applications (Outlook, Word,Exceland PowerPoint)required

• Confidentiality is a requirement - this role will have access to highly confidential data (both financial,organizationaland personal) and this individual must be trusted tomaintainconfidentiality of this information at all times

• Excellent calendar/meeting managementrequired

• Must be able to project and present a professional image of the executive office

Preferred qualifications, knowledge,skillsand abilities:

• Proficient with SAP and/or Workday, and Concur

• Knowledgewithscheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing,reconcilingandmaintainingexpense reports.

• Be someone who champions a positive team environment with a willingness to agree with other members of the admin team whenrequired

• Be flexible to ad hoc requests for support even ifit’snot listed above for the good of the function and the business

• Be able to handle many parallel tasks at once.