Job Description
Executive Assistant
Department: Operations
Employment Type: Permanent - Part Time
Location: Agomab Antwerp
Reporting To: General Counsel
As we continue to grow, we are looking for an experienced Executive Assistant to join our team for 4 days/week (80%). In this role, you will support members of the Executive Committee to ensure seamless day-to-day operations. You will collaborate closely with the current Executive Assistant to provide outstanding administrative and organizational support in a fast-paced, dynamic environment.
Key Responsibilities
- Planning and agenda management for members of the Executive Committee and Senior Leadership Team.
- Provide proactive and service-oriented support including:
- Schedule internal and external meetings across multiple stakeholders and time zones;
- Organize travel arrangements and logistics;
- Forward planning for scientific conferences, KOL meetings and events;
- Coordinate logistics for meetings, conferences and events;
- Track action items and follow up to ensure timely completion;
- Continuously improve administrative processes and identify opportunities for greater efficiency.
- Work in close cooperation with the current Executive Assistant and the Office Assistant
- Act as back-up for the current Executive Assistant and the Office Assistant
Skills, Knowledge and Expertise
- Bachelors degree;
- 10+ years of experience in a similar role;
- Excellent understanding of Dutch and English, oral and written;
- Flexibility to work outside office hours if needed;
- Exceptional organizational and time-management skills;
- Ability to prioritize multiple tasks in a fast-moving environment;
- Strong written and verbal communication skills;
- A proactive, solution-oriented mindset with great attention to detail;
- High level of discretion when handling confidential information;
- Proficient in the use of Microsoft Office: Word, Excel, PowerPoint, Outlook, Teams;
- Knowledge of SAP is a plus.
Benefits
- The opportunity to support the development of pioneering science in a young biotech company
- Challenging and innovative work environment as part of a driven team
- Based in Berchem with remote working options that can be tailored for you
- Competitive salary and benefits
- An agile and fast paced environment
