Job Description
Job Title: Executive Assistant
Department: Audit
The Executive Assistant plays a key role in supporting the operational excellence and continued growth of the Audit Practice. This position partners closely with Audit leadership to coordinate engagement administration, resource planning, practice operations, and team initiatives, enabling professionals to focus on delivering exceptional client service.
Key Responsibilities:
Engagement Administration
Support the full administrative lifecycle of audit engagements from client acceptance through report issuance by:
- Preparing engagement letters and related documentation
- Coordinating conflict checks and client acceptance and continuance procedures
- Setting up new clients and engagements in Aderant
- Coordinating audit confirmations
- Monitoring and tracking client Provided By Client (PBC) requests
- Formatting financial statements and audit reports
- Coordinating report issuance and preparation of bound financial statements
- Maintaining engagement files, electronic workpapers, and client portals
Resource Management & Capacity Planning
Assist with practice scheduling and resource coordination by:
- Maintaining the audit resource management schedule
- Coordinating staffing assignments and schedule updates
- Tracking team PTO, training, and availability
- Monitoring engagement timelines and deadlines
- Identifying scheduling conflicts and recommending solutions
- Supporting busy season staffing and capacity planning
- Preparing workload and utilization reports for leadership
Practice Operations
Support the infrastructure and operational processes that drive an efficient and scalable audit practice by:
- Maintaining audit playbooks, templates, and standard documentation
- Coordinating LC Vista and other internal training initiatives
- Assisting with technology implementations and process improvements
- Maintaining operational dashboards and reporting
- Coordinating team meetings, agendas, and follow up action items
- Supporting billing administration and workflow enhancements
- Tracking audit quality and SQMS compliance requirements, including engagement quality review needs, independence confirmations, outstanding review notes, required documentation, report release milestones, and archive deadlines to help ensure timely compliance throughout each engagement
Team & Practice Development
Contribute to the continued growth and success of the Audit Practice by:
- Coordinating recruiting and interview logistics
- Supporting business development efforts, proposals, and marketing initiatives
- Assisting with onboarding of new team members
- Planning and coordinating team meetings, events, and recognition activities
- Supporting client communications and other practice initiatives as needed
Benefits: G|S offers market-leading benefits, including medical/dental/vision insurance, profit-sharing plan contributions, 401K match, parental leave, generous PTO, and holiday-paid time off. We also offer many fun intangible perks such as our annual ski/camping trip, black-tie holiday party, quarterly departmental mixers (travel stipend included), and paid continuing education
About Us: Gursey | Schneider LLP is a Top 100 Firm and a 10-time recipient of Inside Public Accounting's Best of the Best Firms, with more than 40 years of success in the market. Our firm consists of over 200 accounting professionals, and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.
