Job Description

Mortenson’s Minneapolis Office is currently seeking an Executive Assistant who holds a positive attitude, displays a strong work ethic and can provide high-quality, professional, and timely executive assistance to Group leadership. Strong communication skills are necessary as you will coordinate with staff at all levels in an ever-changing environment. Your ability to remain flexible, inventive, dedicated, and efficient with a high level of integrity and confidentiality is vital to your success in this role.

RESPONSIBILITIES

• Coordinate and schedule meetings, including room, equipment, catering, and participant details; includes maintaining groupwide annual calendar of recurring meetings
• Prepare materials, documents, and PowerPoint presentations for meetings and events
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports (SAP Concur experience a plus)
• Plan and coordinate events, including annual meetings, team outings, and customer events
• Order and manage technology items and office supplies; maintain printers and reconcile reports
• Prepare workspaces and coordinate orientation for new team members, handle apparel orders and invoice processing; includes coordination with internal college recruiting and talent acquisition teams
• Support Director of Operations with staffing and tracking software; build relationships across diverse backgrounds

QUALIFICATIONS

• Associate or bachelor's degree in Business Administration or equivalent experience
• Minimum 5 years administrative experience, with at least one year of executive administrative support
• Construction-related business experience preferred
• Ability to maintain a high level of confidentiality and discretion
• Detail-oriented with the ability to organize and manage multiple projects
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Adaptive, effective communication and active listening skills in a fast-paced environment
• Positive and professional attitude with strong customer service skills
• Ability to craft systems and processes, and seek out additional responsibilities

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $38.51 - $51.97 per hour. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.

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