Job Description
This role is open for both iAspire candidates and external talents. We encourage you to refer candidates to this role.
Position Title: Executive Assistant
- Provides administrative and office support to the Senior Officers (FVP and up).
Specific Duties & Responsibilities:
- Monitors activities of supervising executive to prevent over-lapping of schedules.
- Gathers pertinent data from the supervising executive relative to the preparation of various reportorial requirements.
- Provides administrative support along the areas of committee meeting documentation, follow-through reports and other pending matters from different divisions/units.
- Generates reports, coordinates various correspondences and performance of administrative tasks within the group.
- Ensures distribution of instructions and/or documents requiring immediate attention/action to appropriate second level officers (division/department heads) in the absence of the Group Head.
- Screens incoming phone calls. Receives guests/visitors of supervising executive.
- Maintains a record of all incoming/outgoing transactions/documents of the Group Head including schedules and appointments.
- Sorts, reviews and prepares reply to incoming correspondence.
- Arranges and reviews all documents needing approval or signature of supervising executive.
- Ensures that the group's logistics/supplies are sufficient and are kept in order.
- Maintains an organized filing system for all documents including confidential files.
- Attends to special instruction on miscellaneous and official matters.
- Performs other related functions that may be assigned from time to time.
Qualifications:
- Graduate of any Business- related courses, preferably Economics, Accounting or Finance
- At least 1-2 years working an a secretary or executive assistant.
- Proficient with MS applications.
- Good in written and oral communications.
Other Details:
Rank: Junior Officer
Unit: Employee Services Sector / Transformation Officer
Location: Metrobank Center, Taguig
