Job Description

At SEC Newgate, our people are at the heart of everything we do—and they’re what set us apart. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their goals.

We look for people who are curious, self-motivated and collaborative. If you are like-minded and are motivated by working with a talented team on issues that matter, keep reading to see what’s on offer.

About the role

We’re looking for an experienced Executive Assistant (known internally as an Administrative Business Partner) to join our Melbourne team. In this role, you will provide executive and operational support to Melbourne-based Partners and their teams, contributing to the delivery of client projects and core business activities.

This role is ideal for someone who thrives in a fast-paced, professional environment and has a proven track record of supporting executives. You'll be exceptionally organised, adaptable and confident managing competing priorities across multiple stakeholders and working styles, while bringing strong emotional intelligence, excellent relationship-building skills, and a good sense of humour to your work.

You will work closely with the Melbourne Administrative Assistant as part of a two-person Business Support team, working collaboratively to provide seamless support across the office. This includes providing coverage for each other during periods of leave, peak workloads and changing business priorities. Your contribution will help our teams focus on what matters most — delivering impactful work for our clients.

We are open to either a full-time or four-day work week While the role is predominantly based in our Melbourne CBD office, we recognise the value of flexible ways of working and support hybrid working arrangements where it is practical.

Key Responsibilities

Executive support to Partners will vary depending on their individual needs, with regular responsibilities including:

• Manage inboxes, calendars, and correspondence with professionalism and discretion, prioritising tasks to maximise productivity
• Coordinate meetings and events for internal and external stakeholders, across time zones, including scheduling, preparing agendas and briefing materials
• Coordinate travel arrangements, including bookings, approvals, itineraries, accommodation, and expense reconciliation, in line with company policies
• Assist with invoicing, expense reconciliation, and timesheets
• Draft, proofread, and finalise professional documents, including letters, proposals, and presentations
• Contribute to operational and administrative tasks for client projects as required, supporting timelines and deliverables
• Maintain accurate and up-to-date client databases, contact records, and online filing systems

More broadly, you will collaborate with other internal team members to provide consistent support across the business, including assistance for other leaders and staff members as needed.

Success in the role will require you to build and maintain strong relationships both internally and with client contacts to support a high standard of service delivery.

Skills & Experience

• Previous experience in an Executive Assistant, Executive Support or Administrative Business Partner role within a corporate, consulting or professional services environment
• Professional presentation
• Strong organisational and time management skills
• Demonstrated ability to manage competing priorities while maintaining exceptional attention to detail
• Strong focus on client service
• Excellent written and verbal communication skills
• Strong stakeholder management skills, with the confidence to work effectively with senior leaders, colleagues and clients
• Ability to work both independently and collaboratively
• Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, MSTeams)
• Experience using HubSpot would be well regarded

Why SEC Newgate?

• We want people to thrive. We believe our people should be in the driver’s seat of their growth but within a supportive environment. We take a holistic approach to deliver better outcomes for our clients. 
• We work on stuff that matters We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute. 
• We can be flexible on how we get there but not on delivering excellence. We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client outcomes whilst balancing personal needs and preferences 
• We aim to think and act beyond ourselves. We strive to improve ESG outcomes for our clients and ourselves, focusing on inclusion, diversity and sustainability. 
• Connection is at the heart of our culture. We connect daily, encourage constructive and active contributions to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of ‘one firm firm’. 
• We’re good people to work with. Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success. 
• We relish being ‘Glocal’. We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our future and opportunities within the Australian business, whilst embracing the benefits of a global organisation 

Are we a match?

If this sounds like the right fit for you and you’re eager to contribute to a dynamic team, we would love to hear from you – apply today!

SEC Newgate is proud to be an equal opportunities employer. We strongly encourage applications from all qualified candidates including Aboriginal and Torres Strait Islander people, people from diverse cultural and religious backgrounds, people with disabilities and people from any gender identity or sexual orientation