Executive Assistant | The Wesley Hospital
Employment Term:Permanent Full Time Opportunity–38 hoursper week
Location:Auchenflower, with direct access from Auchenflower train station and just 5 mins from ToowongShopping Village and 10 mins from Brisbane City
Remuneration:$43.93 p/hr(equivalent to approx. $86,805.68)+ 12% Super + Not for Profit Salary Packaging + Employee Benefits
Applications will be reviewed as they arereceived, andtherefore may result in theroleclosing early if the right applicant is found
Make a meaningful difference with The Wesley Hospital andUnitingCare
The Executive Assistant to ADON’s provides high-level administrative and operational support to the Assistant Directors of Nursing (3), ensuring the efficient coordination of executive activities within a complex healthcare environment. This role requires a highlyorganised,systematicand proactive professional withsignificant experiencein healthcare administration and a strong understanding of hospital operations and governance processes.
The positionis responsible formanaging complex schedules,coordinatingand attending a high volume of meetings, and ensuring the seamless preparation of agendas, meetingpapersand supporting documentation. A keycomponentof the role is the production of clear,accurateand comprehensive meeting minutes, along with the systematic tracking and follow-up of actions to ensure accountability andtimelyoutcomes.
Your part in The Wesley Hospital andUnitingCareHealth team
Preparing and distributing comprehensive meeting papers
Produce clear,accurateminutes for often complex discussions
Systematic tracking and follow-up of actions/outcomes from meetings
Liaisewith important internal and external stakeholders
Office management including meeting scheduling, travel and accommodation arrangements,calland email management
Secretariatsupport toa range of committees, including the preparation of complex agendas,accurateminute-taking, and the tracking of committee action items
High levelof drafting and proofing correspondence
Call screening and management of urgent requests
Reporting and presentation preparation
Coordination of events such as functions and workshops asrequired
Undertake other duties as required/directed as service needs change or grow
Provide support to other hospital Executives whenrequired
AdhocProject work aswhenrequired
What makes a difference for us?
Due to the sensitive nature of the hospital environment, the successful applicant will have the ability tomaintaina high levelof discretion,confidentialityand professionalismat all times, and present with:
Extensive experience providing executive or senior administration level support
Extensive experience preparing/creating comprehensive and complex meeting papers
Previousexperience working within a hospital or health care setting is highly desirable andadvantageous
A flexible and adaptable approach with the ability to self-motivate in an autonomous role
High levelof interpersonal,writtenand oral communication skills
Advanced computer skills includingaccuratetyping skills ofat least 80wpm
High level initiative and negotiating skills
Excellent administrative skills with accuracy and attention to detail
Ability to meet deadlines andestablishwork priorities in a busy, fast-pacedand dynamic workplace requiring consistent flexibility to regularlychangingpriorities.
What makes a difference for you?
NFP Salary Packaging: Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum. To learn more about this benefit watch the video via the following link: Salary Packaging Explained
Flexible work arrangements to support work-life balance
A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs
12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme
Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
Career development opportunities to challenge yourself, grow and make a meaningful difference
A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others
We’d love you to be part of our UnitingCare family
By joining our Hospitals, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 17,500 staff and 9, 000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, and have been leading by example for more than 100 years. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.
Child safe, Child friendly
UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:
provide welcoming, safe and nurturing services for children
implement measures to prevent child abuse and neglect within our services
appropriately and immediately address child abuse and neglect if it does occur
abide by the Child Safe Standards and adhere to the Reportable Conduct Scheme
Diversity & Inclusion
Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.
Safe workplace
We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.
Commitment to Safeguarding
We are committed in creating services and workplaces that are welcoming and safe for every person. We work together to protect children, young people, adults and the elderly from harm within our services and the communities we support. We speak up for their safety to ensure their voices are heard. Our recruitment and workplace practices reflect our dedication in preventing abuse, harm and exploitation across UnitingCare.
Today, we’re a courageous and creative health and community services provider and one of the largest charities in Australia. Connecting with people in every corner of our community, from Coomera to Katherine, we’re here to help address some of the most pressing social issues faced by our communities.
