Job Description

• Full time fixed term until 03/02/2027
• Opportunity to provide the full suite of professional executive support services to the Faculty General Manager and Deputy Deans at the Faculty of Arts and Social Sciences (FASS)
• Great secondment opportunity for internal staff members
• HEO 6 Base Salary $107,312 - $115,686 p.a. + 17% superannuation

About the opportunity

The Faculty of Arts and Social Sciences (FASS) is driven by academic rigour, intellectual curiosity and social inclusion, we're committed to solving pressing global challenges.

The Executive Assistant role requires extensive administrative and organisational skills in order to manage a high volume of activity as well as client service skills, tact and diplomacy.Key to the success of the incumbent is their ability to manage and prioritise matters bought to the Faculty Office.

Your key responsibilities will be to:

• provide high-level executive support to the Faculty General Manager and Deputy Deans, including managing daily operations, administration, correspondence, reporting, meeting coordination and priority activities
• coordinate executive governance activities, including board and committee meetings, agendas, papers, minutes, elections, appointments, and related documentation
• build and maintain effective relationships with internal and external stakeholders, providing professional communication, managing enquiries, and supporting collaboration across the University
• manage administrative systems, records, travel arrangements, events, and operational processes, ensuring compliance with University policies and continuous improvement of office practices
• support strategic initiatives and undertake projects, research events, workshops, and other activities that enable the Faculty Office to achieve its priorities.

About you

• administrative experience in a tertiary organisation, working knowledge of academic institutions, structures and the higher education sector
• excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes
• excellent verbal and written communication skills, with experience in handling a wide range of enquiries and providing excellent customer service
• well developed negotiation, conflict resolution, relationship building and influencing skills
• ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work
• advanced computer skills, including Microsoft Office suite, with extensive diary management experience.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+ We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Rae Hao, Recruitment Operations by email to rae.hao@sydney.edu.au.

© The University of Sydney

The University reserves the right not to proceed with any appointment.

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Applications Close

Thursday 02 July 2026 11:59 PM