Job Description

Executive Assistant
In-person | Full-time | Monday–Friday 8am-4pm

Location: Meaford, ON

Salary: $60k-$65k+ (open to discussion based on experience)

Compensation & Benefits

• Stable, full-time opportunity with a growing company
• Close-knit, collaborative team environment
• Health benefits, health spending account
• Vacation

We are seeking a highly organized and proactive Executive Assistant to support the CEO in a fast-paced, growing business. This role is critical in ensuring the CEO’s day-to-day operations run smoothly, while helping manage priorities, communications, and key initiatives.

You’ll act as a trusted partner, handling both business and personal tasks with discretion, efficiency, and strong attention to detail.

Key Responsibilities

Calendar & Schedule Management

• Manage and coordinate the CEO’s calendar, balancing business and personal commitments
• Ensure all meetings are properly scheduled with relevant details and materials

Email & Communication Management

• Monitor and prioritize inbox communications
• Flag key items and respond on behalf of the CEO where appropriate

Meeting & Travel Coordination

• Organize meetings, prepare agendas, and ensure follow-ups
• Coordinate all travel arrangements including flights, accommodations, and transportation

Administrative & Operational Support

• Review invoices and assist with administrative process improvements (e.g., SOP updates)
• Track expenses and support basic financial oversight

Project & Task Management

• Track ongoing projects, deadlines, and deliverables
• Prioritize tasks based on business impact and strategic goals

Stakeholder & Team Communication

• Act as a liaison between the CEO and internal/external stakeholders
• Ensure clear, timely communication across teams

Personal & Executive Support

• Manage personal appointments and tasks
• Handle purchasing (business and personal), ensuring accuracy and approvals

Problem Solving

• Anticipate challenges and proactively resolve issues before escalation

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar role
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication
• Tech-savvy with experience using calendar tools, project management platforms, and Microsoft Office or similar
• High level of discretion and professionalism when handling confidential information

Key Traits for Success

• Proactive and solutions-oriented
• Detail-driven with strong follow-through

• High emotional intelligence and professionalism

• Strong sense of ownership and accountability

AI-enabled tools may be used to sort applications based on job-related criteria. All AI generated results are vetted by our team and the decision of which candidates move forward is always made by a human.

How to apply:
Click the “Apply to Job” button and follow the instructions to submit your resume or email it to the lead recruiter Vanessa Gotha vgotha@bitsrecruiting.com

About BITS Recruiting:
For 35 plus years BITS Recruiting has been at the forefront of providing top level technology professionals to our clients across the Greater Toronto Hamilton Area, Canada and beyond. BITS specializes in technology professionals but looks to fill all professional roles that help expand and grow our client’s business and advance our candidates careers. Remaining at the forefront of providing staffing solutions has been no easy task for us, that why we depend on top caliber candidates like yourself and our team of business development managers to provide you with the opportunities to work with leaders within the IT realm to meet your aspirations. As proof of our continued success, BITS places candidates with leaders in the public and private sectors and continuously remains a vender of record with large organizations across the country.

Learn more by visiting us at www.bitsrecruiting.com

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