Job Description

Job Title: Executive Assistant
Location: Remote – Latin America Preferred (EST Time Zone)
Type of Contract: Independent Contractor | Remote
Salary Range: USD $1,500/month
L anguage Requirements: Advanced to Fluent English (Written and Verbal Communication Required)

We are seeking a skilled Executive Assistant with strong communication, research, and administrative support experience to join our growing team. You will play a key role in managing executive communications, conducting research, coordinating operational tasks, and supporting client interactions. Your work will directly impact executive productivity, client satisfaction, and the overall efficiency of business operations.

Key Responsibilities

• Monitor, organize, and manage executive inboxes, including screening, prioritizing, and responding to emails on behalf of company leadership
• Conduct online research using AI-powered tools and traditional research methods to gather information, solve problems, and support business initiatives
• Assist with business administration tasks, including researching corporate registrations, entity formation requirements, compliance processes, and related documentation
• Communicate directly with clients via phone, email, and messaging platforms to resolve issues, provide updates, and ensure a positive client experience
• Coordinate calendars, meetings, follow-ups, and other executive administrative tasks to support daily operations
• Identify and learn new software, tools, and technologies as needed to improve workflows and increase efficiency
• Maintain accurate records, documentation, and task tracking systems to ensure timely completion of projects and requests
• Support special projects and operational initiatives as assigned by company leadership

Must-Have Qualifications

• 2+ years of experience as an Executive Assistant, Virtual Assistant, Operations Assistant, or similar administrative support role
• Advanced to fluent English with excellent written and verbal communication skills
• Experience managing professional email communications on behalf of executives or business leaders
• Strong research skills with the ability to independently find information, evaluate sources, and solve problems
• Comfortable using AI tools such as ChatGPT, Claude, Gemini, or similar platforms to improve productivity and conduct research
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Experience handling client communications and resolving issues professionally
• Proficiency with Google Workspace, Microsoft Office, and common business communication platforms
• High attention to detail, discretion, and ability to handle confidential information

Preferred Qualifications

• Experience supporting U.S.-based businesses or executives
• Familiarity with business formation, corporate registration, and compliance processes
• Experience with CRM systems, project management tools, and workflow automation platforms
• Previous experience in client-facing customer service or account support roles
• Availability to work within or significantly overlap with EST business hours
• Demonstrated ability to learn new software and technologies independently