Job Description

At UniSystems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Executive Assistant to join our UniQue team in Brussels!

What will you be doing in this role:

• Manage business administration services, including executive calendar coordination, meeting prioritization, confidential information handling, and administrative support for senior leadership and ongoing operations.
• Manages complex calendars and recurring tasks, while supporting effective use of scheduling and office software tools.
• Applies advanced office software expertise, supports tool integration and troubleshooting, and advises others on the effective use of office support technologies.
• Organizes large meetings and conferences, supports office administration improvements and workflow optimisation, and contributes to effective administrative operations and best practices.
• Establish and maintain communication channels with stakeholders.
• Present data in creative formats.
• Act as a key member of the Front Office, supporting coordination across Business Units, senior leadership, and external stakeholders.
• Support the preparation, coordination, and follow-up of senior-level meetings, including action tracking and task coordination.
• Maintain awareness of leadership priorities to anticipate administrative and coordination requirements.
• Assist with the coordination of visits, events, and distinguished visitor engagements involving senior leadership.
• Support internal communication flow to ensure timely dissemination of information and tasking.

Requirements

What do you need to succeed in this position?

• Bachelor's degree in a relevant field with at least 3 years post related experience.
• Proven ability to build relationships with a variety of stakeholders.
• Proven experience in working independently and applying appropriate judgement when handling confidential materials.
• Experience in drafting accurate and concise minutes.
• Experience in the application of strong planning, analytical and problem-solving skills.
• Previous experience in providing guidance and applying leadership skills when working with junior administrative assistants.
• Training in Microsoft 365 collaboration and productivity tools and/or training related to information management, records management, or administrative best practices will be considered an asset.
• An active NATO Security Clearance is required.
• Very good command of spoken and written English (B2).

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.