ROLE OVERVIEW
 The primary role of the Executive Assistant is to provide comprehensive EA support to the Senior Management and team within the Real Estate division.

This position would suit a highly proactive EA who is flexible, extremely reliable with excellent organisational skills, and proven experience operating in a very fast-moving professional services business.

Key Responsibilities 

• Diary management, across global time zones 
• Scheduling / Coordinating meetings (external and internal):  
• Preparing internal rooms and coordinating with required stakeholders 
• Printing and preparing relevant materials 
• Coordinating global travel and accommodation requirements for the regional team 
• Produce visa documentation when required
• Supporting visitors from international offices 
• Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.  
• Responsible for onboarding of new joiners into the team 
• Supporting large scale client events including:  
• Meeting scheduling  
• Preparation of materials  
• Onsite support 
• Management of team expenses reports each month in line with company policy 
• Providing support to other EA’s and administration colleagues as required 
• Sort post and deal with routine enquiries and confidential correspondence 
• Assisting with the organisation of team social events  
• Other duties as required 

Key Skills 

• Excellent organization and communication ability 
• Proactive and able to work independently as well as part of a team  
• Decisive, resourceful and quick to prioritize 
• High attention to detail 
• Flexible and adaptable 
• Resilient, with strong team focus 
• Proficient user of Microsoft Outlook, Word and PowerPoint  
• Experience using Concur expense management system

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