Executive Assistant
Newark, NJ (Onsite, Full Time)
$80,000–$100,000
About the Role
We are seeking a polished, highly organized Executive Assistant to support the Director of a large, fast-growing company.
This is a high-impact support role for someone who thrives in a structured, fast-paced environment. The ideal candidate is detail-oriented, strong with presentations and documentation, confident in tracking goals and projects, and comfortable coordinating across multiple teams.
You will play a key role in keeping leadership focused, prepared, and aligned while ensuring priorities and initiatives move forward efficiently.
Key Responsibilities
Executive & Administrative Support
• Manage and optimize the Director’s calendar and meeting priorities
• Prepare agendas, briefing materials, and organized follow-ups
• Take clear meeting notes and track action items to completion
• Maintain structured digital files and documentation systems
Presentations & Reporting
• Build and format professional PowerPoint presentations
• Prepare executive decks for leadership and cross-functional meetings
• Track departmental goals, KPIs, and project milestones
• Assist with reporting using Excel
• Maintain organized tracking sheets for deadlines and initiatives
Project & Goal Tracking
• Monitor project timelines and ensure consistent follow-through
• Track cross-team deliverables and provide status updates
• Proactively follow up with stakeholders to maintain accountability
• Identify delays and escalate when necessary
Cross-Team Communication
• Act as a communication bridge between the Director and internal teams
• Coordinate across operations, engineering, and support departments
• Draft professional internal communications and summaries
• Ensure clarity and alignment around priorities and updates
Qualifications
• 2–5+ years of experience as an Executive Assistant, Administrative Assistant, or Project Coordinator
• Strong PowerPoint Presentation skills with the ability to create clean, professional decks
• Basic to intermediate Excel skills, including tracking sheets and simple formulas
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Proactive mindset with the ability to anticipate needs, think ahead, and stay one step ahead of priorities
• Professional, dependable, and able to handle sensitive information discreetly
What Success Looks Like
• Leadership meetings are structured and well-prepared
• Presentations are polished, clear, and delivered on time
• Projects and goals are tracked with visibility and accountability
• Communication across teams is consistent and organized
• Leadership operates more efficiently because of your support
Why This Role Matters
This role directly enhances the effectiveness of senior leadership. Your organization, communication skills, and follow-through will create structure, clarity, and momentum across the department.
If you are organized, proactive, and enjoy being the operational backbone behind a strong leader, we would love to speak with you.
Email Resume: Sam@maiplacement.com
If you are:
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