Job Description

Job Type: Full-Time Remote

Time Zone: US Hours

We are seeking an exceptional Executive Assistant to support senior leadership across five distinct businesses, primarily within CPG and eCommerce. This is a fast-paced, high-intensity role for someone who thrives under pressure, anticipates needs before they arise, and operates as a true extension of the executive team.

The ideal candidate is a master organizer, elite communicator, and execution powerhouse—capable of managing competing priorities, protecting executive time, and keeping multiple businesses running smoothly without missing critical details.

Key Responsibilities

Executive & Business Support

• Provide high-level administrative and operational support across five businesses simultaneously
• Anticipate executive needs, proactively identify risks or issues, and resolve them before escalation
• Act as a trusted gatekeeper and strategic extension of senior leadership

Calendar, Inbox & Communication Management

• Own complex inbox management, including prioritization, drafting responses, follow-ups, and maintaining inbox zero
• Manage scheduling across multiple businesses, time zones, and stakeholders
• Handle internal and external communications with clarity, professionalism, and urgency

Operations & Execution

• Track action items, deadlines, and deliverables across all businesses
• Coordinate with internal teams, vendors, and partners to ensure seamless execution
• Prepare documents, summaries, and reports with exceptional attention to detail

High-Intensity Workflow Management

• Manage a high volume of tasks and rapidly shifting priorities without dropping the ball
• Thrive in a fast-paced, performance-driven environment
• Execute quickly, accurately, and consistently under pressure

Requirements

• Proven experience as an Executive Assistant supporting senior leadership
• Prior experience in CPG and/or eCommerce environments
• Demonstrated ability to support multiple businesses or executives simultaneously
• Outstanding written and verbal communication skills
• Expert-level email and calendar management
• Extreme attention to detail with the ability to spot errors and inconsistencies quickly
• Strong multitasking capabilities with a bias toward execution
• Calm, focused, and reliable in high-intensity, high-expectation environments