Job Description

#IND123

Job ID 23332 – Executive Assistant (Legal)

Location: Tampa, 33607 – This position is onsite

Pay: $35.00 per hour

Type: Contract to hire

Schedule: M-F, 8AM - 5PM

1. Provides high-level administrative support to the Vice President of Legal, including drafting correspondence, managing documents and files, processing invoices, and overseeing check requisitions and reimbursements.
2. Prepares, maintains, and distributes legal department reports, bylaws, policies, and confidential materials, ensuring accuracy and system-wide dissemination.
3. Manages communications by answering and screening calls, coordinating meetings and teleconferences, and serving as a point of contact for internal staff and visitors.
4. Oversees data entry and recordkeeping for legal and financial information, including tracking outside counsel fees, costs, and departmental records.
5. Coordinates mailings, travel arrangements, professional memberships, and staff support functions, while training and supervising administrative staff and assisting with basic technical troubleshooting.
6. Note that Dictation Software experience is required- This person will be listening to the recording and typing as they listen.

Requirements:

• Must have (5)+ years of recent executive support experience; CEO, VP, COO etc titles in the Legal department
• Must be familiar with basic legal terms
• Dictation software, transcribing handwritten notes and typing into system
• High school diploma or equivalent
• Background check required
• Drug screening required