Job Description

Role Mission & Mandate
As the Executive Assistant to the VetStrategy Executive Leadership Team, you will report directly to the Chief Executive Officer and support other members of the C-suite including the Chief People Office and Chief Financial Officer. We are seeking a highly polished, energetic, detail-oriented administrative professional who enjoys working in a fun, fast-paced environment with a great corporate culture.
Accountabilities
Accountabilities Deliverables
Administrative Excellence
• Executive Admin Oversight — Lead high level administrative functions, confidential communications and sensitive matters with discretion.
• C Suite Scheduling — Manage complex calendars and priorities for the CEO and executive team.
• Presentation Design — Build visually sharp slide decks translating executive insights into clear, influential narratives.
• Expense Management — Oversee receipts, credit cards, and timely expense reporting.
• Document Routing — collaborate with the Office Supervisor to prioritize and route documents requiring CEO signature, ensuring efficient and prioritized workflow.
• Meeting Coordination — Schedule, support, and capture minutes for key meetings.
• Executive Engagements — Manage registrations, memberships, and event participation to maintain seamless executive representation across conferences and industry functions.
• Ad Hoc Support — Execute special projects and shift priorities with agility.

Meeting Planning & Logistics
• Travel coordination — Manage domestic and international travel planning, end to end logistics across flights, hotels, and ground transportation.
• Executive meeting support — Anticipate and prepare for Executive Leadership, Board, and Business Development meetings with on-site support during key sessions.
• Itinerary and logistics planning — Partner with the CEO to build streamlined itineraries and logistics for board meetings, market visits, and leadership events.

Leadership of Office Supervisor
• Document oversight — Collaborate and oversee the Office Supervisor to ensure on-time handling of time sensitive legal, compliance, and regulatory documents requiring executive signatures.
• Operational alignment — Provide guidance to the Office Supervisor to keep office operations aligned with Executive and Leadership Team needs, especially for meeting preparation and executive level coordination.

Experience Profile
• 5 to 8 years of support experience, preferably at the C-suite level
• Ability to maintain a high degree of professionalism while working with deadlines
• Ability to handle highly confidential material and correspondence
• Superior communication skills (both oral and written) and ability to use good judgment
• Highly organized with the ability to multitask
• Anticipate needs and proactively act accordingly
• The ability to work independently and be accountable but also works well within a team setting
• Detail-oriented and proactive approach
• Sense of urgency; proven ability to set priorities and handle multiple tasks simultaneously
• Strategic thinker with an innovative spirit
• Advanced Microsoft Office / Google Suite skills
• A people person. Ability to maintain positive, productive relationships with both internal and external business partners
• Comfortable being around pets when visiting the office

Living Our Values Through Leadership

This role is more than a checklist of accountabilities - it’s a reflection of how we show up as leaders in our practice, with our teams, and across our network. The table below highlights how this role brings our values to life through everyday leadership behaviours that build trust, drive performance, and foster a culture of care and collaboration.
These behaviours are not extras, they are core to how we deliver excellent patient and client care, inspire our people, and build a stronger network together.
Our Values guide what we stand for. Our Leadership Behaviours define how we bring those values to life in practice, every day, in every role.

Our Values
We Care We Dare We Share
We care for animals and people, keep our promises, treat each other with decency and respect We dare to innovate, encourage entrepreneurial thinking and identify opportunities to succeed in a changing world. We share knowledge, best practice and make decisions based on trust, dialogue, commitment and engagement.

Our Leadership Behaviours
Value The Why Behaviour The How Behaviour Definition What it looks like How This Role Brings It to Life
We Care Motivating Show self-belief, build strong teams, motivate others to reach their potential. Coaches and supports team members through change, providing clarity, encouragement, and recognition.
We Care Resilient Effectively manage their own well-being and that of others, quickly recover from challenges, and learn from mistakes. Remains steady under pressure, adapts to challenges, and supports team well-being during periods of change.
We Dare Results-driven Relentlessly seek to improve business performance, act decisively, drive progress through clear expectations. Sets clear expectations, follows through on commitments, and drives timely, high-quality outcomes.
We Dare Lead for the future Balance the perfect and pragmatic, prioritize long-term progress, drive sustainable innovation. Improves talent practices and ways of working to support sustainable, scalable results.
We Share Humble Act with integrity, earn trust through transparency, pursue personal development. Acts with integrity, seeks feedback, and demonstrates a commitment to continuous learning.
We Share
Collaborative

Stretch outside their own area of expertise to drive performance, happy to learn from others, inspire teams through great communication.

Works openly with peers and partners to align efforts and deliver shared outcomes.

VetStrategy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation, please reach out to careers@vetstrategy.com