Job Description

NetApp is seeking an Executive Assistant to provide high‑impact administrative and operational support to executives within our Business Technology Operations organization. This unique role offers broad exposure across the organization and meaningful visibility to senior leadership. As a trusted partner, you will contribute to initiatives that help drive business priorities, strengthen collaboration, and support NetApp’s continued growth and innovation.

This role is based out of our San Jose, CA office and offers strong visibility to NetApp’s executive leadership teams. The Executive Assistant’s scope and responsibilities may flex based on the executive’s role, business needs, personality, and communication style.

At NetApp, talented Executive Assistants understand that an executive’s success is deeply connected to their own. As a global leader in intelligent data infrastructure, NetApp fosters a collaborative, inclusive, and forward‑thinking culture with meaningful opportunities for growth. We are excited to welcome another strong contributor to our team of proactive Executive Assistants who help move our business forward.

Responsibilities

Administrative Operations

Administrative excellence is critical to enabling effective partnership with the executive. This is where your organizational strength and prioritization skills will shine. You will:

Manage day‑to‑day calendars to optimize the executive’s time and ensure preparedness for meetings and key priorities
Coordinate internal and external meetings, including team meetings, extended staff meetings, all‑hands, off‑sites, and one‑on‑ones
Organize business‑related meetings, including catering, materials, and logistics
Manage calls on behalf of the executive as appropriate, resolving routine and complex inquiries
Arrange domestic and international travel in alignment with company travel policies, including visas, documentation, and cost considerations
Verify and approve transactions on behalf of the executive
Ensure timely submission of expenses and review/provide feedback on expense reports for the executive and their direct reports

Operations, Strategy & Project Management

This role requires a proactive mindset and the ability to manage multiple workstreams while collaborating with diverse stakeholders. You will:

Collaborate on special projects and serve as a key point of contact to ensure departmental goals, milestones, and initiatives align with the annual business cycle
Track progress, follow up on deadlines, and provide reminders on deliverables
Proactively manage calendar priorities around customer meetings, forecasts, earnings releases, Board of Directors meetings, and key initiatives
Support leadership meetings by taking notes and tracking action items
Conduct research and prepare reports, presentations, and supporting materials
Adapt to evolving business processes and understand the relevance of performance metrics
Support budget tracking, bill payment, and the ordering and maintenance of supplies and equipment

Communication & People Partnership

As a liaison for the executive, you will:

Act as a gatekeeper for inquiries from customers, employees, senior leaders, and visitors, triaging requests and coordinating next steps
Effectively partner with cross‑functional teams and senior leaders inside and outside of NetApp
Maintain a strong “pulse of the business,” staying attuned to organizational priorities and emerging issues
Partner with Corporate Communications to support messaging and materials tied to key initiatives
Support onboarding of new employees and training of new team members

Experience We’re Looking For

- 7+ years of administrative experience supporting a VP or SVP, ideally in fast-paced technology or software environments
- Proven ability to execute administrative tasks with discretion, accuracy, and attention to detail
- Proactive, solutions-oriented mindset
- Strong written and verbal communication skills focused on clarity and follow-through
- Ability to partner effectively with senior leaders and external stakeholders
- Proficiency with Microsoft Office, Outlook calendaring, Zoom, and audio/visual conferencing tools
- Intermediate project management experience with ability to work under pressure and meet deadlines
- Experience supporting budgets and event planning
- Bachelor’s degree or equivalent relevant experience
- Customer-centric approach
- Agility and flexibility in dynamic, fast-changing environments
- Willingness to continuously learn and take on new challenges
- Strong collaboration skills with confidence to suggest process improvements
- Resourceful, solution-oriented attitude with no task too big or too small
- Sound judgment, ability to influence others, and comfort navigating ambiguity

#LI-hybrid

Compensation:
The target salary range for this position is 100,300 - 149,600 USD. The salary offered will be determined by the candidate's location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off, various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU’s), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region, and further details will be provided as part of the recruitment process.

About NetApp

Build an intelligent data infrastructure with NetApp that brings it all together — a smarter way to let data thrive. Any application, any data, anywhere.

Industry

IT & Software

Company Size

10,000+ employees

Headquarters

San Jose, California

Year Founded

1992

Website

netapp.com

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