Job Description

Provides administrative and clerical support to the Chief Executive Officer of the Entity. Assists the management staff by ordering office, business and equipment supplies. Writes and distributes meeting minutes, receives and distributes mail and routes phone calls as appropriate. Requires the ability to work with a high degree of independence, organize several projects simultaneously and successfully meet deadlines. Coordinates administrative office functions and procedures. Greets and directs visitors / employees arriving in the Office. Performs secretarial and administrative duties.

• Manages activities of the designated staff including: receiving / reviewing all incoming communications and initiating the appropriate follow-up.
• Ensures that the Chief Executive Officer is adequately and appropriately prepared to carry on his/her responsibilities at all times, which may include completion of special projects, obtaining and compiling complex information from a variety of sources, and preparing reports.
• Provides administrative support to the Chief Executive Officer, which includes letter composition, shorthand, transcription, and the handling of both sensitive and confidential materials.
• Provides support for assigned meetings (e.g. Executive Team / Leadership Team), including agenda preparation, recording and distributing minutes, and tracking progress with follow-up assignments.
• Receives and handles as appropriate concerns/complaints from staff, patients, families, and physicians.
• Coordinates CEO appointment schedule including meeting preparation and travel arrangements.
• Prepares documents, graphs, charts, and presentations
• Other related job tasks or responsibilities as assigned

• Special Skills
  • Capable of communicating skillfully and tactfully with physicians, attorneys and with other executives; good rapport with visitors to hospital, especially regarding patient problems.
  • Independent decision making and prioritization skills.
  • Proficient in Microsoft Word, Excel, Powerpoint.
  • Advanced knowledge of email systems and computer database programs.
  • Good knowledge of spelling, grammar, punctuation
  • Capable of composing letters in answer to routine correspondence
  • Ability to produce spreadsheets
  • Good communication skills.
  • Able to handle stressful situations.
  • Works regularly with confidential information.
• Minimum Requirements
  • Education: High School Diploma or equivalent GED
  • Experience: Five years experience as an Executive Assistant. Previous hospital or physician’s office experience helpful.
• Preferred Requirements
  • Experience: Healthcare experience

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Abrazo West Campus Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients.

At Abrazo West Campus, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job – we provide a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include:

• Medical, dental, vision, and life insurance
• 401(k) retirement savings plan with employer match
• Generous paid time off
• Career development and continuing education opportunities
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance

Note Eligibility for benefits may vary by location and is determined by employment status