Job Description

Executive Assistant & Client Experience Coordinator

Location:
Minneapolis, MN
Schedule: Full-Time | Hybrid Flexibility
Compensation: $25/hour

About the Opportunity

A growing luxury residential construction and lifestyle brand in the Minneapolis market is seeking an Executive Assistant & Client Experience Coordinator to support a highly entrepreneurial founder and fast-moving team.

This is not a traditional administrative role. The right person will become a true operational partner to a visionary founder involved in luxury custom home building, podcasting, networking events, brand partnerships, and entrepreneurial communities across the country.

Known for luxury custom homes and a highly personalized client experience, the company places a strong emphasis on relationships, communication, and thoughtful design. As the business continues to grow, they are looking for someone who can bring structure, organization, and follow-through to an energetic, idea-driven environment.

This is an excellent opportunity for someone who thrives in fast-paced settings, enjoys wearing multiple hats, and wants to play a meaningful role inside a creative, relationship-focused company.

What You'll Be Doing

Executive & Operational Support

• Manage calendars, scheduling, and day-to-day coordination for the founder

• Organize inboxes, prioritize communication, and help ensure important follow-ups never fall through the cracks

• Prepare weekly priority lists, reminders, and meeting materials

• Track tasks, conversations, and action items across multiple projects and businesses

• Coordinate travel, logistics, vendor communication, and miscellaneous operational support

• Help create organization around an idea-rich founder with multiple initiatives happening simultaneously

• Assist with CRM management, pipeline follow-up, and relationship tracking

Client Experience & Brand Support

• Help oversee the client journey from onboarding through post-project follow-up

• Coordinate meetings, dinners, events, gifts, and thoughtful client touchpoints

• Assist with reviews, referrals, and client retention initiatives

• Support podcast logistics, networking events, and community initiatives

• Build repeatable systems and workflows that improve communication and overall client experience

• Help maintain a polished, hospitality-driven brand experience across all interactions

What They're Looking For

Experience

• 3+ years supporting an executive, founder, business owner, or senior leader

• Experience in luxury service industries, hospitality, events, marketing, real estate, architecture, construction, or client-facing environments is highly preferred

• Backgrounds that blend organization, communication, and relationship management tend to do especially well in this role

Personality & Work Style

• Highly organized and naturally proactive

• Comfortable working with a fast-paced, high-energy personality

• Able to pivot quickly while still keeping projects and priorities on track

• Strong communicator with excellent written and verbal skills

• Confident enough to provide structure, push back when needed, and help prioritize effectively

• Emotionally intelligent, adaptable, and professional

• Excited by variety — no two days will look exactly the same

Technical Skills

• Comfortable using CRMs, project management tools, Google Workspace, and collaborative software

• Experience with workflow systems, automations, or process-building is a major plus

• Canva, event coordination, or marketing support experience is helpful but not required

Why This Role Stands Out

This company offers a unique combination of luxury residential construction, entrepreneurial energy, creative branding, and relationship-driven business development. The founder is highly respected within the industry and continues to expand both the construction and community-building sides of the business.

The right person will have the opportunity to:

• Work directly alongside a visionary founder

• Help shape systems and operations as the company grows

• Be involved in high-level client experiences and industry events

• Gain exposure to both construction and entrepreneurial brand-building

• Step into a role with real ownership and long-term growth potential

Additional Details

• Hybrid flexibility available after onboarding

• In-office collaboration expected 2-3 days per week

• Timing for hire is flexible, with an anticipated summer start date