Job Description

Job Title: Executive Assistant 4
Location: San Jose, CA 95110
Type: Contract (03+ Months, Possible Extension/Conversion)
Pay Rate: $76.00/hr. on W2

• We are seeking a highly motivated Executive Assistant to support the Senior Director of Customer Strategy & Success and Vice President, DME Enterprise Sales, NorthAM.
• The ideal candidate will possess exceptional attention to detail, the ability to multitask, and excellent organizational skills.
• Key responsibilities include managing calendars, coordinating sta􀆯 meetings, organizing department communications and events, expense management, and assisting with various administrative tasks and special projects.

Key Responsibilities:

• Calendar Management: Coordinate and schedule meetings, including team meetings, all-hands, onsite meetings, speaking engagements, and meetings with external customers and internal business partners across global time zones.
• Travel Arrangements: Plan and arrange corporate travel and meetings, including developing itineraries, booking transportation, and arranging accommodations for both domestic and international travel.
• Expense Management: Process business expense reimbursement requests, handle invoices, and manage purchase orders with precision.
• Event Planning: Support the team with ad-hoc requests, including planning and coordinating all-hands meetings, onsite events, external meetings, and teambuilding activities.
• Meeting Coordination: Organize weekly staff meetings, track agenda items, invite guest speakers, compile and publish agendas using PowerPoint, and collaborate with Business Operations counterparts
• Office Coordination: Assist with office space, equipment, software, and other office-related matters, as well as coordinating major events.
• On-Site Support: Occasionally travel to provide on-site support at team onsite events and be flexible to travel to our San Jose office.
• Collaboration: Regularly collaborate with cross-functional Administrative and Executive Assistants.

Skills

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams), Navan, Slack, and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible, embrace change, and manage uncertainty in a fast-paced environment.
• Excellent time management, planning, and organizational skills with a keen eye for detail and accuracy.
• Demonstrated ability to work autonomously, handle complex assignments, and show initiative and follow-through.
• Strong interpersonal skills, with the ability to develop and maintain positive relationships across the organization.
• Discretion in handling sensitive and confidential material.

Education:

• Bachelor’s Degree or equivalent work experience.
• 8 to 10+ years of experience as an Administrative Assistant within a high-tech organization.

About Us:

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

 

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.