Job Description

Executive Assistant

Midtown Manhattan

About the Opportunity

We are partnering with a fast-growing firm operating at the intersection of private equity and wealth management to identify a high-energy Executive Assistant who thrives in a fast-paced, entrepreneurial environment. This is not a traditional “calendar-only” administrative role. The right person will become a true operational partner to leadership — someone who can anticipate needs, keep executives moving, and bring order, urgency, and professionalism to a rapidly evolving business.

If you love being in the center of the action, enjoy wearing multiple hats, and can shift gears without missing a beat, this could be an exceptional opportunity.

What You’ll Do

This role blends executive support, operations coordination, event execution, and office management responsibilities. No two days will look the same.

Responsibilities include:

• Manage complex calendars, scheduling, and meeting coordination for senior executives
• Keep leadership organized, on track, and prepared for meetings, deadlines, travel, and client commitments
• Coordinate high-end client and investor events, dinners, meetings, and networking functions
• Handle travel arrangements, itineraries, and last-minute schedule changes with professionalism and urgency
• Serve as a gatekeeper and problem solver for executives in a fast-moving environment
• Prepare presentations, meeting materials, reports, and follow-up items
• Help drive accountability by tracking priorities, action items, and outstanding deliverables
• Support office operations and administrative workflows as the company continues to scale
• Assist with vendor coordination, expenses, logistics, and special projects
• Jump in wherever needed — this is a startup-minded environment where flexibility matters

What We’re Looking For

We are seeking someone who brings energy, polish, adaptability, and strong business instincts.

Ideal candidates will have:

• Experience supporting executives in financial services, private equity, wealth management, investment banking, or another fast-paced professional environment
• Exceptional organizational and multitasking skills
• Strong sense of urgency and follow-through
• High emotional intelligence and professionalism
• Confidence managing strong personalities and keeping executives accountable
• Entrepreneurial mindset with the ability to operate independently
• Flexibility and willingness to adapt as priorities shift
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, Outlook, and business technology tools
• Ability to maintain confidentiality and discretion at all times

Personality Fit

This role is ideal for someone who:

• Likes fast-paced environments
• Enjoys solving problems before others notice them
• Can balance professionalism with hustle
• Takes ownership naturally
• Understands that in growing firms, everyone contributes beyond their job description
• Wants to be part of building something, not just maintaining it

Compensation & Environment

• Competitive compensation package based on experience
• Midtown Manhattan office environment
• Opportunity to work closely with leadership and gain exposure to a growing investment business
• High-visibility role with significant impact on the organization’s day-to-day success

If you are proactive, resourceful, and energized by helping ambitious executives stay focused and effective, we would love to hear from you.