Job Description

About the role

We are seeking an experienced Executive Assistant to provide high quality executive and administrative support to the Chief Risk Officer (CRO) and the Risk & Compliance Leadership Team. This role is critical to the smooth running of a busy, fast paced risk function.

You will manage complex diaries, coordinate meetings and board processes, prepare high quality documentation, and support financial and administrative activities across the team. Success in this role requires exceptional organisation, attention to detail, discretion, and confidence working at executive and board level.

• Role Type: Full time permanent
• Location: Based in Liberty Place, Sydney CBD office

In this role you'll be the owner of and accountable for

Executive & Strategic Support

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  Provide end to end executive support to the CRO, including diary management, prioritisation of commitments and information flow.
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  Prepare, coordinate and quality check communications, presentations and briefing materials for senior leadership, Board and internal forums.
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  Assist with board and committee processes, including timelines, collation of inputs and document quality assurance.
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  Support internal communications on behalf of the CRO, ensuring messages are clear, accurate and appropriately tailored.
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  Proactively identify opportunities to streamline administrative processes through effective use of Microsoft tools and emerging AI capabilities.

Operational & Administrative Management

• Manage high volume diary scheduling and meeting coordination across multiple stakeholders.
• Plan and manage domestic and international travel arrangements.
• Coordinate board and committee meetings, including agendas, papers, actions and follow ups.
• Prepare, format and proofread reports, presentations and documents using the Microsoft suite (Word, PowerPoint, Excel, Outlook).
• Maintain Risk & Compliance process and procedure documentation with strong version control.
• Act as a key liaison with Executive Assistants across the Executive Leadership Team.
• Provide administrative support for ad hoc projects, team events and general office requirements.

Financial Administration & Governance

• Manage financial administration for the Risk & Compliance function, including:
  • Payment requests, AMEX acquittals and staff reimbursements
  • Monthly invoicing activities, including raising invoices and credits
  • Accounts payable activities, including purchase orders and receipting
• Support audit ready practices through accurate record keeping and adherence to internal policies and controls.
• Collate and maintain monthly financial reporting as required.
  

About you

You are a confident, professional Executive Assistant with strong judgment and the ability to work autonomously in a highly confidential environment.

You will bring:

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  10+ years’ experience providing executive and/or secretarial support in a corporate or professional services environment.
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  Intermediate to advanced capability across Microsoft Word, PowerPoint, Excel, Outlook and Visio.
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  Experience in diary, email and expense management for executives, senior leaders.
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  Experience working with leadership team and collaborating with them in order to prepare presentations for the Executive Townhall and monthly/quarterly meetings
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  Strong organisational skills with exceptional attention to detail.
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  Excellent written and verbal communication skills, adopting AI tools and methods where required
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  Proven ability to manage competing priorities and adapt to changing demands.
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  Strong interpersonal skills and the confidence to interact with senior stakeholders.
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  Tertiary qualification in Business Administration or a related discipline (or equivalent experience).

Highly regarded:

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  Experience with Coupa or similar financial systems.
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  Experience supporting risk, compliance or governance functions within financial services.

Some of our Employment Benefits

• Flexible and Hybrid Working – enabling our employees to work in the office and at home
• Purchased Leave, Parental Leave, Volunteer Leave, Gender transition leave, Well-being leave
• Employee Recognition Program - to recognise people who are demonstrating our values and Company purpose.
• Talent Referral Program
• Salary Sacrificing via Superannuation
• Employee Assistance Program
• Learning & Development - Development at your fingertips via self-paced learning, including educational assistance support
• Employee discounts – Access discounted rates and offers from a variety of providers including Bupa and Microsoft!
• Novated Car Leasing

Culture at MUFG Pension & Market Services

We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive, and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of our company and together we will achieve our full potential.

We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.

How to apply

Ready to take the next step in your career? Apply now with your resume and detailed cover letter highlighting your skills, experience, and why you would be a good fit for the role. Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening including police and employment history checks prior to commencement of employment

MUFG Pension & Market Services is a global, digitally enabled business that empowers a brighter future by connecting millions of people with their assets – safely, securely and responsibly.

Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.

A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.