Job Description

Executive Assistant
RMC Group of Companies

About Us
RMC Group of Companies is family owned and has been supplying concrete and related services since 1994. RMC Group of Companies is locally owned and operated and is one of Western Canada’s largest independent concrete providers. Since 1994, RMC Group of Companies has expanded the business to more than ten operating entities to provide a one stop shop for all our customer’s concrete needs. With such rapid expansion, there is ample opportunity for growth and development for employees. Come be a part of our growing team!

RMC Offers
• Competitive wages and vacation time
• Full scope benefits package (health, dental, life, disability, etc.)
• RRSP contributions
• Monthly cellphone allowance
• Employee assistance programs
• Employee perks and discounts
• Underground parking
• Opportunities for training and professional development
• Team lunches and events

The Executive Assistant provides high-level administrative and support to senior leadership, playing a key role in the efficient day-to-day operation of the business. This position combines traditional executive support functions, including calendar management, travel coordination, and document preparation; with hands-on accounting responsibilities such as administrative accounting functions, invoice processing, and month-end close support for the accounting team at RMC.

The ideal candidate is a discreet, highly organized professional with proven experience supporting senior leadership and a functional knowledge of accounting. Experience in a construction, transportation, or industrial environment is a strong asset. A commitment to safety, professionalism, and continuous improvement are essential qualities for success in this role.

Responsibilities
• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Research and book flights, hotels, and ground transportation for executive travel including managing itineraries and travel changes as needed.
• Screen and manage incoming correspondence including email, phone calls, and mail while prioritizing and redirecting as appropriate.
• Prepare, proofread, and format reports, presentations, correspondence, and other documents on behalf of senior leadership.
• Coordinate and prepare materials for internal and external meetings including agendas, minutes, and follow-up action items.
• Manage confidential information with the highest level of discretion and professionalism.
• Track and follow up on outstanding action items, commitments, and deadlines on behalf of ownership.
• Assist with planning and coordination of company events, meetings, and special projects.
• Provide general administrative support including filing, document management, and office supply coordination.
• Support the finance and accounting team with general administrative support, when available.
• Serve as a point of contact for clients, customers, and external stakeholders on behalf of ownership.
• Follow up with customers and clients regarding outstanding items, requests, and communications as directed.
• Liaise with contractors, suppliers, and partners on behalf of ownership, as required.
• Maintain accurate records of client communications and follow-up activities.
• Process and reconcile credit card statements and ownership expense claims.
• Champion the RMC safety culture, leading by example, including attending safety meetings, signing off on weekly HSEs, wearing PPE when required, identifying hazards, participating in safety investigations, etc.
• Perform other tasks as required.

Qualifications
• Minimum 3–5 years of experience working with a leadership team and/or as an Executive Assistant.
• Experience supporting senior leadership, business owners, and/or C-suite executives.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Prior experience using administrative, CRM, or other tracking software.
• Post-secondary education in business administration, accounting, or a related field is preferred.
• Experience working in a construction, transportation, manufacturing, or industrial environment is an asset.
• Familiarity with the concrete or construction industry is an asset.

Key Attributes
• Proven ability to handle confidential information with discretion.
• Strong written and verbal communication skills with a high degree of professionalism.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• High attention to detail and accuracy in financial data entry and document preparation.
• Comfortable and professional in client-facing communication.
• Strategic mind-set with a continuous improvement attitude.
• Ability to provide creative solutions to resolve issues quickly.
• Safety conscious mind-set.

Hours of Work
• This is a full-time permanent, position.
• Hours of work are generally Monday through Friday, 8AM to 4:30PM.
• Overtime may be required to support operations, especially during the busy summer months.

Work Environment
• This is primarily an in-office position with occasional travel to work and customer sites in the Edmonton and area.
• Travel outside of Edmonton and area may be required infrequently. This includes travel out of country.

Annual Salary
Salary range begins at $65,000 annually. Final compensation will be determined in accordance with the selected candidate's relevant experience, skills, and qualifications.

RMC Group of Companies is an Equal Opportunity Employer and operates without discriminating based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, mental or physical disability or pardoned criminal conviction.