Job Description

Three Peaks International is a Sydney based staffing solutions partner which provides local and virtual staffing solutions to Australian businesses through outsourcing, recruitment, and migration.

Key Responsibilities

Executive & Administrative Support

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  Provide executive support to the Managing Partner and senior leadership at HNT
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  Manage calendars, meetings, scheduling, and priorities
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  Keep stakeholders organized, on track, and aligned with deadlines
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  Coordinate meetings, prepare agendas, minutes, presentations, and follow-ups
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  Screen emails and communications
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  Prepare reports, documents, correspondence, and presentations
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  Arrange travel, accommodation, and logistics
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  Maintain confidential records and files

CRM & Process Management

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  Support HNT CRM optimization, workflows, and process improvements
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  Create and maintain checklists, precedents, templates, and forms
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  Upload and manage documents, precedents, and workflows
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  Ensure CRM processes run effectively and accurately
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  Assist with CRM administration and third-party coordination

Operational & Business Support

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  Provide admin and operational support to HNT partners
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  Assist with marketing and business initiatives
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  Support meetings, reports, tracking, and action items
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  Conduct research for partners and senior team members
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  Contribute to process improvements and efficiency

Case & Team Support

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  Provide case matter support as directed
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  Assist and cover team members when required
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  Liaise with internal and external stakeholders
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  Maintain accuracy and attention to detail across all tasks

Skills & Experience

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  Proven experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role
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  Strong ability to manage multiple priorities in a fast-paced environment
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  Exceptional organizational and time management skills
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  Ability to proactively manage schedules and keep senior stakeholders accountable to priorities
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  Strong written and verbal communication skills
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  High attention to detail and problem-solving ability
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  Strong Microsoft Office and administrative systems experience
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  Experience using CRM systems and workflow management tools is highly regarded
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  Ability to maintain confidentiality and professionalism at all times
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  Ability to work independently and use initiative

Technical Requirements

• Should have personal and working laptop/ Desktop, and one (1) back up
• Has Noise-cancelling headset (for interview and meetings)
• Back up internet connection (at least 100 mbps)

Benefits:

• 100% remote work setup.
• Work-life balance with Australian business hours; no night shifts
• Competitive compensation paid fortnightly via international payment platforms (e.g., Wise)
• Opportunity to work with a dynamic, growth-oriented Sydney-based accounting firm.