Job Summary

A growing hospitality establishment is seeking a highly organized, professional, and proactive Executive Assistant to support the Director in managing daily administrative and operational responsibilities. The ideal candidate will be detail-oriented, trustworthy, and capable of handling confidential matters while ensuring smooth coordination of schedules, meetings, communication, and office operations.

This role requires strong multitasking skills, professionalism, and the ability to work in a fast-paced hospitality environment.

Key Responsibilities

Executive & Administrative Support

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  Manage the Director’s calendar, appointments, meetings, and travel arrangements.
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  Prepare meeting agendas, reports, presentations, and correspondence.
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  Take meeting minutes and follow up on action points.
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  Screen calls, emails, and visitors on behalf of the Director.
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  Maintain organized filing systems for confidential and operational documents.

Office Coordination

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  Coordinate communication between departments and external stakeholders.
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  Support planning and execution of internal meetings and events.
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  Monitor office supplies and administrative requirements.
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  Ensure smooth day-to-day office operations within the executive office.

Communication & Guest Relations

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  Handle professional communication with clients, suppliers, and partners.
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  Assist in responding to customer concerns and escalations where required.
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  Maintain a high level of professionalism and customer service.

Reporting & Documentation

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  Prepare weekly and monthly administrative reports.
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  Track tasks, deadlines, and operational follow-ups for the Director.
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  Maintain accurate records and documentation.

Requirements

Qualifications & Experience

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  Diploma or Bachelor’s Degree in Business Administration, Hospitality Management, Secretarial Studies, or related field.
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  Minimum 2–4 years’ experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
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  Experience in hospitality, hotels, or service industry is an added advantage.
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  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Key Skills & Competencies

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  Excellent organizational and time-management skills.
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  Strong written and verbal communication skills.
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  High level of discretion and confidentiality.
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  Ability to multitask and prioritise effectively.
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  Professional appearance and interpersonal skills.
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  Strong attention to detail and problem-solving ability.

What We Offer

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  Competitive salary within the range of KES 40,000 – 50,000.
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  Opportunity to work in a professional hospitality environment.
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  Career growth and learning opportunities.

How to Apply

Interested candidates should send their CV to:cvs@bridgetalentgroup.com

Subject Line:
Executive Assistant Application