Job Description

Position Snapshot

• Nestlé Purina Petcare
• Changi Business Park, Singapore
• 5+ years as an EA or in a senior secretarial role; FMCG experience and working in a regional office is an advantage

At Nestlé Purina Petcare, we are passionately committed to enriching the lives of pets and the people who love them. Our dedication to pets, and their owners, directs everything we do, every day, everywhere. Today, Nestlé Purina Petcare is one of the world’s leading pet care companies. We offer an attractive and dynamic work environment with a high focus on developing people.

We're looking for an Executive Assistant who keeps a CEO and a Leadership Team perfectly in sync - across time zones, calendars, conferences, and the occasional curveball.

This isn't a desk job with a side of admin. You'll be the engine room of Purina's regional leadership: the person who turns ambiguity into action, makes sure the right people are in the right room (or Teams call) at the right time, and keeps a fast-moving business moving even faster.

What you'll own

1. EA to the CEO (with broader LT support)

• Primary EA to the CEO - calendar, travel, T&E, and the full remit of keeping their day on the rails
• Lighter-touch admin support to other LT members: calendar management, plus travel and Concur (T&E) for designated leaders
• Anticipate, triage, and re-triage as priorities shift across the team
• Team Concur superuser; support claims processing for SG office engagement events (e.g., catering payments)

2. Leadership rhythm & flagship events

• Prep for weekly, monthly, and quarterly leadership meetings - agendas, minutes, follow-ups, venues, catering, IT
• Own monthly and quarterly business updates: collating decks, liaising with presenters, securing off-sites
• Coordinate All Hands end-to-end: POs, meeting room bookings, invites
• Lead the LT off-site preparation: venue, agenda, budget, travel, catering, on-site management, etc.
• Meeting coordination for the Marketing and Specialist teams

3. Onboarding & team support

• Pre-onboarding for new joiners in the Marketing and Specialist teams — laptop requests, locker assignments, the small details that make day one feel effortless
• Run the induction process: agendas, presenter coordination, attendee tracking
• Keep employee lists (NPP AOA) accurate, partnering with EAs across markets

4. Office, vendors & the connective tissue

• Designated Office Manager for Nestlé Singapore — facilities, IT, and the day-to-day
• PO/PR creation under the General Management cost centre; vendor setup, distribution lists, shared folder access
• Build strong relationships across HR, Sales, Supply Chain, MDO, Finance, Technical, IT, Legal, L&D, Facilities, and the wider Nestlé EA community
• Liaise with suppliers, event agencies, and external partners with the same care you'd give an internal stakeholder
• Support HR team with Employee Engagement and Internal Comms events and preparation

What you bring

• 5+ years as an EA or in a senior secretarial role; FMCG experience and working in a regional office a big plus
• Sharp attention to detail and the kind of organisational instinct that catches things before they fall
• Great communication skills and presence
• Excellent written communication — you can draft, proof, and edit with confidence
• Proficiency in MS Office (Word, Excel, PowerPoint) and MS Teams; SAP and Concur knowledge
• Initiative and autonomy — you don't wait to be told
• A multi-cultural mindset and the energy to thrive in a matrix environment
• Discretion, warmth, and a sense of humour for the inevitable curveballs
• Solid financial and commercial awareness, plus a working understanding of how the key functions (Sales, Marketing, Finance, HR, Supply Chain, MDO, Technical, IT) fit together

Why this role

You'll sit at the centre of Purina's regional business, supporting a leadership team that genuinely values a great EA. You'll be trusted with real responsibility - from the CEO's calendar to flagship events to keeping the Singapore office humming — and given the room to shape how things get done. And yes, you'll be part of the team that brings the world's most-loved pet brands to homes across the region.

If you're an EA ready for the role where you stop reacting and start running things — we'd love to meet you.