Job Description

Job Title: Executive Assistant

Full Time: Monday-Friday 8:00am-4:30pm

• $24.00-$26.00 per hour.
• LOTS of growth opportunity in a stable & beautiful work environment.
• Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
• 401k with employer match.
• Tuition Assistance.
• Talent development program.
• Access to on-demand pay.
• Commuter reimbursement.

GENERAL SUMMARY:

As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by his/her willingness to initiate and take appropriate action to trouble shoot resident and team member needs. Responsible for acting on Executive Director’s behalf, handling communication, scheduling, coordinating events and special projects. Tasks include publishing a weekly newsletter, ordering office supplies, performing general clerical duties, and covering the Reception Desk while the Receptionists are on break or at lunch.

PRINCIPLE DUTIES:

Administrative

• Assists the Executive Director with various administrative needs and special projects as needed. Coordinates resident and/or resident family meetings, resident committee meetings and staff member meetings with the Executive Director.
• Publishes a weekly newsletter from management to the Resident population.
• Attends the weekly Staff Meeting, monthly Floor Representative meeting, and monthly Town Hall, taking meeting minutes.
• Maintains and orders the office supplies, including postage.
• Covers the Reception Desk while the Receptionists are on break, at lunch, or out sick.
• Coordinates the review and publication of the annual Resident Handbook.
• Coordinates facility rounds to maintain environmental standards in cooperation with Environmental Services & Plant Operation
• Coordinates various surveys to include Buddy Program, Move-In Surveys, Resident Satisfaction, etc.
• Provides as needed support to other directors/managers as needed
• Other duties as assigned by director.

Public Relation

• Assists residents, residents’ families, and staff members with questions relating to the Administration Office and community policies and procedures.
• Point of contact for vendors who work with the copy machines, postage machines, printing company, etc.
• Demonstrates professionalism with residents, family members, visitors, vendors and team members at all times.
• Effectively listens to concerns and responds timely with empathy.
• Attends Community functions and assists as needed.

Supervisory

• Responsible for interviewing, training, scheduling and performance management of front desk/receptionist staff.

Why you’ll love Morningside:

Morningside is a Continuing Care Retirement Community (CCRC) offering a variety of villas and apartment homes to hundreds of residents. Full services are provided, including restaurant dining, housekeeping and laundry, maintenance services, transportation, fitness classes, wellness programs, and numerous activities. We strive to make sure our employees are reaching their goals and working in the role they enjoy. We provide the perfect environment for learning and opportunities for growth. We listen to feedback and make changes to ensure the best work environment.

What you will bring

Our ideal candidate will be reliable and follow safety procedures and duties assigned by a supervisor.

• At least three years experience as an Administrative Assistant, preferably at the executive level.
• Must have excellent customer service/hospitality and writing skills
• Positive outlook and be energetic
• Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, Powerpoint, and Outlook)
• Ability to multitask, working on projects while answering the phone and greeting visitors.
• Ability to communicate effectively in English and perform simple mathematics.
• High School graduate.

Please apply to this job or look at other available positions using the link below!

https://morningsideoffullerton.com/current-openings/

Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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