This is a remote position.
Our client is looking for a highly organized and proactive Full-Time Executive Assistant to provide dedicated support to a senior leader. The company is a distinguished player in the Canadian legal services sector, recognized for its significant growth and industry accolades in recent years.
Responsibilities
Meticulously manage and prioritize a high-volume executive calendar, including scheduling appointments, meetings, and deadlines.
Act as the primary gatekeeper, handling all incoming communications and ensuring prompt and professional responses.
Coordinate complex domestic travel arrangements and meticulously prepare agendas and materials for meetings.
Maintain an efficient and organized digital filing system for critical documents and client records.
(Bonus) Assist with the preparation and proofreading of standard legal documents under direction.
(Bonus) Support the client intake process and help maintain positive, professional client relationships.
Proven experience as an Executive Assistant or similar role, supporting C-level executives.
Exceptional ability to manage a high-volume inbox (80-90 emails daily) and a complex, dynamic calendar.
Superior written and verbal communication skills with a professional and discreet demeanor.
Impeccable organizational skills and a keen eye for detail.
Proficiency in common office software suites (e.g., Microsoft Office, Google Workspace).
A demonstrated interest in or aptitude for the legal field is a significant advantage.
Qualifications
A minimum of 3+ years of experience in an executive support capacity.
Experience within a professional services environment (e.g., law, finance, consulting) is highly desirable.
A relevant diploma or certification in business administration or a related field is preferred.
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