Job Description

One of the Nordics leading purpose-driven global investment organization is looking for a Executive Assistant to join their team. With a passion for future-proofing companies, the client has a track record of almost three decades of delivering consistent and attractive returns across multiple geographies, sectors and strategies.

Location Stockholm

Employment type Permanent, Full Time

About the job

We are looking for an Executive Assistant to join our client's team in Stockholm. In this pivotal role you’ll support senior leaders with calendar & travel management, and proactive team coordination. Join a global team where your attention to detail and passion for service will truly shine. You bring a proactive mindset and a dedication to enabling others, thriving in a fast-paced, collaborative environment where your impact is felt daily.

As an Executive Assistant you will provide essential administrative support to the leadership team. From calendar management to travel coordination, your work will ensure seamless operations. The team is Global and your role will also ensure coherence in operations across regions. This role requires discretion, agility, and a proactive mindset, with an ability to anticipate needs and solve problems before they arise. You’ll also be a trusted point of contact for both internal and external stakeholders.

What you'll do

• Executive Logistics & Coordination: Provide end-to-end support for senior leaders by managing complex calendars, resolving scheduling conflicts, and overseeing intricate travel arrangements across multiple time zones.

• Administrative support: Ensure seamless daily operations by managing expenses, invoices, and administrative workflows with a high degree of autonomy.

• Proactive problem-solving: Anticipate and resolve operational issues before they escalate.

• Stakeholder communication: Serve as a professional and reliable point of contact for internal & external stakeholders, and portfolio company executives.

• Global team orchestration: Drive team cohesion by designing and executing monthly virtual forums. You are encouraged to proactively ideate and implement new ways to enhance global collaboration and unified ways of working.

Who you are

You are a motivated, detail-oriented professional who thrives in a supportive role. You take pride in your ability to stay one step ahead, ensuring seamless operations for those you support. You are curious and proactive in constantly developing smarter ways of working e.g. using AI tools available. You must be willing to work well with others and support other team members from time to time (as required).

• 4+ years of experience as an Executive Assistant, preferably in Tech, private equity or MBBs.

• Strong organisational skills and the ability to manage multiple priorities effectively.

• Proven ability to handle confidential information with discretion and integrity.

• Experience with office tools such as Slack, Google Workspace, Zoom, Microsoft Office and AI tools such as chatGPT, Gemini, Claude.

• Excellent verbal and written communication skills.

• Experience working with multiple time zones.

• English speaking

You’ll join a purpose-driven, global investment firm with a strong commitment to developing talent. You’ll work in an inclusive and international team environment where you can grow professionally and personally.