Job Description

The Executive Assistant will be a highly resourceful team player, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise sound judgment in a variety of situations and the ability to maintain a realistic balance among multiple priorities. You will collaborate with your colleagues and executive team to provide exceptional administrative support, manage projects and events, and optimize the executives’ working time.

Day in the Life/Environment:

• Calendaring & travel arrangements for the executives will be main responsibilities:
  • Keeping calendars up to date for the executives, answering questions their team members may have, setting up their meetings
  • Arranging travel (often heavy international travel)
• Handling executive expenses using Workday, creating expense sheets, with submissions to be completed in a very timely manner with accuracy Projects/events as needed including offsite events and Board meetings
• High pressure environment where things need to be done quickly and efficiently, with extreme attention to detail
• Meet executives’ expectations with a quick turnaround/response
• Familiar and comfortable using MS Teams, MS Office (especially Excel), SharePoint (for all of documentation), and working with a vendor for international travel (Navan a plus)
• Being able to work independently but also as a team by following standard practices and jumping in to support other EAs as needed

Requirements/Skills:

• Polished professional with relevant experience supporting a fast-paced C-level or VP for at least 5+ years
• Technology industry experience required
• Strong Excel, Word, Outlook and Teams and basic PowerPoint skills
• Quick learner who knows when to ask questions
• Highly detail oriented and focused with a positive attitude
• Possesses strong organizational skills and is accountable for actions and outcomes
• Must be able to work independently as well as be comfortable with oversight and visibility into what they are working on
• Team orientation and approach to work
• Needs to be very comfortable creating travel plans & budgets in Excel, heavy on multiple spreadsheets
• Ability to successfully coordinate events and/or projects is a plus
• Understands startup mentality
• Comfortable juggling multiple things in a day and multiple priorities
• Project management skills a plus

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