Job Description

Level: Entry
Job Location: Corporate - Madison, WI 53718
Position Type: Full TimeEducation
Level: High SchoolCSM Companies, Inc. in Madison is seeking a talented individual for the Executive Assistant position! This position is ideal for an individual with administrative experience, a resourceful self-starter, have excellent attention to detail, and strong communication skills.  CSM values their employees and strives to offer opportunities for professional growth.
Responsibilities:
- Assisting the executives, primarily the Chief Financial Officer, of the company
- Responsible for coordinating and booking all travel arrangements for internal and external parties
- Maintaining various calendars, scheduling meetings, preparing agendas and activities
- Answer multi-line telephone and give information to callers, take messages, and transfer calls
- Ordering and maintaining proper inventory of office supplies and office furniture
Primary Duties:
- Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
- Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally
- Plans, supervise, and coordinate all meetings and catered functions
- Making copies of correspondence and other materials
- Prepare and send out routine messages and schedules
- Operating various office equipment and systems such as copiers, fax and postage machine, labeling software, and others
- Prepare, send out, and distribute daily mail
- Assist the marketing and accounting departments, including entering driver payroll sheets
- All other duties as assigned

QualificationsRequirements:
- High School Diploma required; Associate’s or Bachelor’s Degree preferred
- 3 - 5 years of administrative assistant experience, preferably executive level
- Proficiency with Microsoft Word, Excel, PowerPoint, and Internet; ability to create and maintain databases and complex spreadsheets.
- Must be a resourceful self-starter who can work independently and work on multiple projects at once with the ability to handle interruptions well
- Must have absolute integrity, sound judgment, and an ability to maintain a high degree of confidentiality
- Must be highly analytical and accurate with excellent attention to detail
- Must have good organizational and time management skills, as well as, have the ability to meet deadlines with appropriate attention to detail in a fast paced, highly dynamic environment
- Strong oral and written communication skills; must be comfortable speaking in front of groups
- Must have a strong customer focus and demonstrate the ability to build relationships internally and externally with a focus on meeting or exceeding service expectations