Job Description

Executive Assistant

Department: Consultancy

Employment Type: Full Time

Location: Dublin

Compensation: €50,000 - €55,000 / year

Our client is a leading private wealth management company based in Dublin 2, whose clients are typically high net worth individuals such as business owners, entrepreneurs, medical professionals and some of Ireland’s leading sports professionals.

Intentionally small, they operate at the forefront of investment theory whilst delivering a best-in class wealth management experience to their clients.

Key Responsibilities

Activities:
As an Executive Assistant, the role will be varied. You will be working closely with the ‘Director group’ who are delivering wealth management solutions to their clients.
Your responsibilities will include;

• High-volume email management
• Internal and external client meetings facilitation
• Management of confidential personal and professional calendars
• Gatekeeper duties
• General administration duties (room bookings, filing, photocopying)
• Manage client communications
• Organising client events
• Direct preparation of records such as agendas, notices, minutes, and resolutions for corporate meetings
• Provide coverage to the team where needed.
• CRM management, AML documentation processing, travel co-ordination
• Meeting and greeting clients, and ensuring meeting rooms set-up in advance of meetings
• Co-ordinating staff events, and supporting the organisers with associated logistics and planning

Skills, Knowledge and Expertise

Essential Knowledge & Skills:

• Excellent writing and communication skills
• Strong attention to detail
• The ability to handle sensitive information with discretion, and to maintain absolute confidentiality at all times
• Experience with Salesforce an advantage
• Follow-up without prompting and keeps ahead of arrangements and requirements
• Displays good use of initiative and follow through to completion.
• Self-motivated and possesses a strong aptitude for time management
• Full competency in diary management can apply good judgment and understands competing priorities
• Confidence to challenge norms and present ideas for change
• Proficient in MS Word, Excel, PowerPoint and Outlook
• Demonstrable experience of effectively managing direct client communications
• Ability to build trusted relationships with clients and provide excellent service

Benefits

Package:
We offer a very competitive package for the right candidate.

The hours are 9am to 5pm (Mon – Fri) onsite.

• Basic salary of €50,000
• A discretionary performance based annual bonus
• 22 days holiday plus bank holidays and extra company days such as your birthday
• 2 personal days
• Paid study leave and financial support for career-related personal development
• Pension plan with 5% contributions
• Life Cover and Income Protection
• Based fully onsite in our office in Herbert Street, Dublin 2.