Administrative Support

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  Manage complex calendars, appointments, and travel arrangements for C-Suite executives.

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  Draft, proofread, and edit correspondence, presentations, reports, and other communications.

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  Handle email management, including prioritization, response, and follow-up.

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  Maintain well-organized filing systems—both electronic and physical.

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  Prepare and process expense reports, invoices, and related documentation.

Meeting & Event Coordination

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  Schedule and coordinate executive meetings, internal and external appointments, and virtual calls.

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  Prepare agendas, take detailed minutes, and track follow-up items.

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  Assist in planning and executing board meetings, company-wide events, and retreats.

Project & Task Management

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  Support the execution of key strategic and operational projects.

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  Track progress on deliverables and ensure deadlines are met.

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  Conduct research and compile information to support executive decision-making.

Stakeholder & Relationship Management

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  Serve as the point of contact between executives and internal/external stakeholders.

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  Build and maintain strong working relationships with partners, clients, and team members.

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  Handle confidential matters with the utmost professionalism and discretion.

Operational & Personal Support

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  Coordinate with vendors, manage contracts, and oversee executive office logistics.

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  Provide occasional personal assistance to executives when required.

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  Anticipate executive needs and proactively address issues before they arise.

Requirements

Required:

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  Bachelor’s degree or equivalent professional experience.

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  Minimum of 5 years’ experience in an Executive Assistant or similar senior administrative role.

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  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms (e.g., Zoom, Microsoft Teams).

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  Excellent written and verbal communication skills.

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  Exceptional organizational, time-management, and problem-solving abilities.

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  High level of integrity, discretion, and confidentiality.

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  Strong interpersonal skills and professional demeanor.

Preferred:

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  Experience in a high-growth or fast-paced organizational environment.

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  Project management experience or certification (e.g., PMP).

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  Familiarity with collaboration and productivity tools such as Slack, Asana, Trello, or Notion.