Job Description

About us:

We are a not-for-profit registered NDIS service provider, creating a world where disability is not a barrier to a fulfilling life.

Since 1999, we’ve proudly provided values-driven support across Brisbane. From Supported Independent Living (SIL) and in-home care to community access, we empower people of all ages and abilities to live fulfilling, independent lives.

Our person-centred approach and values-driven culture make this vision a reality every day.

About the Role:

We’re seeking a proactive and adaptable Executive Assistant to support our CEO on a part time basis (22.5 weekly hours) for a 12 month fixed term contract.

The position is primarily based at our Strathpine office and will also provide support across other SEQUAL office locations as required.

This role plays a key part in enabling the CEO to focus on strategic leadership by managing priorities, coordinating governance processes, and ensuring day-to-day operations run smoothly.

You will thrive in a dynamic environment where priorities shift and strong judgement, organisation and communication are essential.

Key responsibilities:

• Support the CEO’s in managing calendar, appointments and meetings, including preparation of agendas, papers and follow-up actions.
• Coordinate Board and governance processes, including scheduling, preparation and distribution of documentation and communication with Board members.
• Prioritise incoming communications (email and phone), drafting correspondence and responses as appropriate.
• Track key actions and deliverables arising from meetings and leadership initiatives.
• Maintain accurate documentation and confidential governance records.
• Provide administrative support to CEO-led initiatives and leadership projects.
• Support reception and general office administration functions.

Required skills and experience:

• Demonstrated experience providing high-level executive or administrative support.
• Demonstrated flexibility and adaptability, with the ability to respond constructively to changing priorities.
• Strong organisational and time management skills with the ability to manage competing priorities.
  Excellent verbal and written communication skills, with the ability to engage professionally with a diverse range of stakeholders including Board members and senior leaders.
• Proven ability to exercise discretion and maintain confidentiality.
• High attention to detail and strong documentation skills.
• Proficiency in Microsoft Office Suite.
• Ability to work across multiple SEQUAL office locations as required.
• Hold or be willing to obtain a current paid NDIS Worker Screening Clearance and Queensland Working with Children Check.
• Hold full working rights in Australia.

Why join SEQUAL?

We know our people are our greatest strength. That’s why we offer:

• Competitive rate - SCHADS Level 3 + leave loading.
• Salary packaging - up to $15,900 + additional $2,650 meal and entertainment card.
• SEQUAL eXtra - amazing additional benefits to our team members such as Employee Referral Program and Parental Payments for eligible staff.
• A team-first culture where people support another and success is shared.
• QLeave - portable long service leave.
• Employee Assistance Program - free and confidential support for you and your immediate family.