Job Description

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

The Executive Assistant’s objective is to provide proactive, high-level administrative and strategic support to senior leadership by managing communications, schedules, and operational priorities with efficiency, accuracy, and discretion. This role aims to optimize executive effectiveness, enable informed decision-making, and ensure seamless coordination across internal and external stakeholders, allowing the executive to focus on organizational leadership, strategy, and performance outcomes.

· Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements

· Act as the primary point of contact between the executive and internal/external stakeholders

· Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the executive

· Prepare agendas, presentations, reports, and briefing materials for meetings and events

· Facilitate effective communication across departments and with external partners

· Coordinate meetings, including logistics, documentation, minutes, and follow-ups

· Handle confidential and sensitive information with the highest level of discretion

· Draft professional correspondence, announcements, and executive communications

· Support special projects, initiatives, and executive-led programs as needed

· Track action items, deadlines, and deliverables to ensure timely completion

· Assist in planning executive events, board meetings, and leadership offsites

· Maintain organized filing systems (digital and physical) for records and documents

· Anticipate executive needs and proactively resolve scheduling or operational conflicts

· Conduct basic research, data gathering, and analysis to support decision-making

· Prepare expense reports, monitor budgets, and liaise with finance or procurement teams

· Assist with process improvement and administrative best practices

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.