Job Description

Executive Assistant
Albyn Hospital
37.5 Hours & Permanent
Salary: Up to £39,000.00 per year (depending on level of experience, training and qualification)

Albyn Hospital in Aberdeen is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

We have an opportunity for a Executive Assistant to join their team of staff in the Senior Management Team.

This is a full-time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Duties of this role include:

• Provide professional and confidential support to the SMT, including diary management, email handling, document preparation, and timely dissemination of key information.

• Coordinate internal and external communications, screen calls and visitors, and relay messages accurately and efficiently.

• Prepare high-quality reports, presentations, and meeting packs using Microsoft Office tools, ensuring a consistent and professional format.

• Manage the full cycle of hospital meetings including the Medical Advisory Committee (MAC), governance, operational, and financial meetings.

• Issue agendas and supporting documents in advance, attend meetings, take accurate minutes, and ensure prompt circulation of actions and outcomes.

• Track and follow up on action points to ensure completion and accountability.

• Oversee the accurate and up-to-date maintenance of consultant practising privileges documentation in line with CHG policies.

• Serve as the first point of contact for complaint handling, ensuring all complaints are acknowledged, investigated, and managed in line with CHG’s Complaints Policy.

• Manage travel arrangements for the SMT, including booking transport, accommodation, and meeting venues as required.

Applicants should meet the following criteria:

• Proven experience as an Executive Assistant or senior-level administrative support within a fast-paced environment.

• Excellent organisational and time management skills with the ability to prioritise and manage multiple tasks.

• Strong verbal and written communication skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• High level of discretion, professionalism, and attention to detail.

• Confident in working with senior leaders, consultants, and multidisciplinary teams.

• Experience within a healthcare, hospital, or regulated environment.

• Knowledge of medical terminology or governance processes (e.g. MAC, clinical complaints).

• Familiarity with systems such consultant databases.

• Event coordination and minute-taking experience in formal meeting settings.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service

• Private Pension Scheme

• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions

• Friends & Family Hospital Discounts

• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay

• Non-contributory life insurance

• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits

• Access to resources, tools and services to support your wellbeing

• Employee recognition programmes

• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy