Job Description

About Green Life Clinics

We are an Australian‑owned, fast‑growing healthcare organisation dedicated to improving patient access, operational excellence, and high‑quality service delivery across our national network. Our head office, clinics, and warehouse teams work together to support innovative health solutions and exceptional patient care.

This newly created role will introduce stronger executive, administrative, and operational support for 2 leaders. As the Executive Assistant, you will divide your time evenly between supporting two senior leaders and providing broader office, warehouse, and business coordination.

This position is ideal for a highly organised, proactive professional who thrives in a fast‑paced environment and enjoys working across multiple functions. You will take ownership of scheduling, documentation, communication flow, and operational support to ensure the business runs smoothly, efficiently, and with strong internal alignment.

Why This Role Exists

• Strengthen executive support and coordination
• Improve administrative structure and workflow
• Enhance communication and documentation across the business
• Support head office operations and daily business needs
• Provide remote and in‑office support to senior leaders
• Improve efficiency across office, warehouse, and operational functions

Qualifications & Experience

• Background as an Executive Assistant, Team Assistant, Office Coordinator, or similar role
• Demonstrated ability to support multiple leaders or stakeholders
• Strong organisational, scheduling, and time‑management capability
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and confidentiality
• Proficiency with Microsoft Office and general business systems
• Ability to work independently, especially when providing remote support
• Strong problem‑solving skills and a proactive, solutions‑focused mindset

Key Focus Areas

• Provide executive support including diary management, inbox coordination, scheduling, travel, and preparation of documents and reports
• Deliver general head office administration such as office coordination, supplies, meeting logistics, and document organisation
• Support business operations through cross‑department scheduling, project assistance, and process improvement
• Assist warehouse operations with administrative tasks, documentation, data entry, and communication flow
• Maintain business documentation, SOPs, and internal files while supporting onboarding, system access, and operational planning

What We Offer

• A dynamic, supportive environment where your work has real impact
• The opportunity to shape a newly created role and improve business operations
• Exposure to multiple functions across a growing national organisation
• A collaborative culture that values initiative, ownership, and continuous improvement

If this role interest you, please apply as we are looking to secure this role now.