Reports To : Chief Executive Officer
FLSA : Full Time, Exempt, Salary $25.81- $36.00
Essential Functions:
- Provide high-level administrative assistance to the executive officers such as writing and editing emails; drafting memos; gathering, organizing, and preparing data; and preparing communications on the executive’s behalf.
- Facilitate coordination between executive leadership, department directors, and external partners to ensure timely completion of strategic initiatives and operational priorities.
- Track executive action items and organizational priorities, ensuring follow-up and accountability across departments.
- Coordinate visitors, phone calls, and other communications to the executives, determining which communications reach the executive, and which ones can be handled by other personnel.
- Organize and facilitate meetings for executives and managers. This includes scheduling, creating agendas, taking minutes, setting reminders, and organizing catering when necessary.
- Organize and support the executives’ calendars, where appropriate.
- Coordinate travel arrangements as necessary.
- Maintain comprehensive and accurate records.
- Organize, facilitate, and take minutes for the Board of Directors meetings. Serve as administrative liaison to the Board of Directors, coordinating governance documentation, board communications, meeting logistics, and regulatory compliance associated with special district governance.
- Prepare and maintain Board of Directors documents, including minutes, resolutions, communications, and election documents.
- Maintain compliance with federal requirements regarding special district operations. Assure required compliance tasks are completed in a timely manner.
- Routinely perform a variety of support duties, such as filing, organizing, and other clerical/secretarial duties.
- Work closely with senior management on a variety of tasks, which will require utmost confidentiality.
- Maintain the utmost confidentiality.
- Maintain the professional atmosphere within the administrative office and keep the environment conducive to business operations.
- Maintain calendars for meeting rooms.
- Support Medical Staff Coordinator by standing in as meeting facilitator in their absence. Prepare materials, draft minutes, and ensure accurate record keeping.
- Complete a variety of special projects assigned, including presentations, leadership meetings, special reports, retention projects, staff appreciation, and other general projects throughout the facility.
- Other duties as assigned.
Education and Experience: '
- Bachelor’s degree required.
- Master’s degree a plus.
- Mastery of computer programs, such as those in the Microsoft Office Suite and Adobe required.
Skills and Expectations:
Kind and professional demeanor.
- Professional and well-groomed appearance at all times.
- Communicate positively and effectively, both written and verbally, with patients, family, and staff.
- Demonstrate effective organizational skills in an evolving environment.
- Work with honesty, compassion and integrity at all times.
- Understand and adhere to the scope of service for the department and this position.
- Understand and adhere to all of PMC’s policies and procedures.
- Understand and adhere to PMC’s Code of Conduct.
- Adhere to the strictest confidentiality and HIPAA regulations.
- Demonstrate a commitment to building and sustaining a diverse, inclusive, and equitable working environment.
- Ability to remain calm and efficient in emergency situations.
- Demonstrate strong problem-solving skills.
- Demonstrate strong emotional intelligence
Pioneers' history began in 1947 when Freeman Fairfield, a previous resident of this community, approached the County Commissioners about establishing a hospital. Over the next several years, Mr. Fairfield worked with the Commissioners and a group of local citizens to build a hospital for the Meeker community. Opening its doors in 1950, Pioneers began offering acute health care and surgical services to the community, licensed through the State of Colorado Department of Health and Human Services. We are Medicare and Medicaid-certified, accept private insurance, and, of course, self-pay. Financial arrangements may be set up through the Business Office.
In 1964, the Walbridge Memorial Convalescent Wing opened its doors for long-term care, made possible through the generosity of the wills of Carl and Adelaide Walbridge. Attached to the north side of the hospital, the Wing, with its 33 beds, brings skilled and intermediate nursing to residents who are unable to care for themselves. Through the Wing's rehabilitation services, exercise, and activity groups, each resident's care is individualized to meet his or her physical, emotional, nutritional, and spiritual needs. The Wing is licensed by the State of Colorado Department of Health and Human Services, and accepts Medicare, Medicaid, and private-pay residents.
First-line health care services are delivered through Meeker Family Health Center. The MFHC originated in 1990 as a rural health clinic, and its physicians, nurse practitioners, and staff continue to strive to meet our community's and visitors' healthcare needs.
