Job Description

We are seeking a sharp, reliable, and personable Executive Assistant to support executive leadership and oversee administrative functions across a diverse group of business entities. This role is ideal for someone who is eager to leverage modern AI tools, thrives in a multi-faceted environment, and has excellent interpersonal skills with a strong willingness to learn.

Key Responsibilities:

• Provide comprehensive executive support, including calendar and email management, travel coordination, and meeting arrangements.

• Act as a central communication point for internal teams and external stakeholders with professionalism and diplomacy.

• Manage office administration tasks such as vendor coordination, office supplies, and facility needs.

• Supervise or assist support staff across multiple entities and streamline administrative processes.

• Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave management.

• Prepare reports, presentations, and correspondence as required.

• Organize and manage internal meetings, events, and team communications.

• Monitor and follow up on projects, deadlines, and key deliverables.

• Handle sensitive information with discretion and confidentiality.

• Be open to learning industry-specific basics to improve workflow and communication.

• Explore emerging AI technologies and collaborate with IT consultants to support business efficiency.

Qualifications & Requirements:

• Previous experience as an Executive Assistant, Office Manager, or in a similar administrative role (experience with IT/tech companies is preferred).

• Strong interpersonal, communication, and relationship-building skills.

• Highly organized, detail-oriented, and dependable.

• Comfortable managing multiple responsibilities across different business units.

• Excellent command of English (written and spoken); additional languages are an advantage.

• Proficiency in Microsoft Office and other productivity tools.

• Bachelors degree preferred, though not mandatory with relevant experience.

• A proactive mindset and strong willingness to grow within the organization.

Preferred Attributes:

• Strong multitasking and people management skills.

• Natural problem-solving abilities, sound judgment, and adaptability.

• Prior exposure to HR or office operations is highly desirable.

• Experience within trading or service-based industries is an advantage.