Job Description

Build the Future with Us — EquipmentShare is Hiring an Executive Assistant

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Executive Assistant at our Corporate Headquarters in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction.

We are seeking a highly organized and proactive Executive Assistant to support C-Suite enabling efficient accomplishment of key tasks and initiatives. The ideal candidate is detail-oriented, anticipates needs, and ensures seamless communication across teams. Responsibilities include managing daily administrative tasks, coordinating schedules, liaising with stakeholders, and organizing executive outreach efforts. This role suits a seasoned professional who thrives in a dynamic, entrepreneurial environment, values confidentiality, and can balance multiple priorities with sound judgment and strong communication skills.

Primary Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the companies & engaged entities.
• Prepare presentations, agendas, reports, special projects and other documents in support of objectives for the organization(s).
• Arrange travel and accommodations. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Draft and prepare correspondence for announcements, meetings, and organizations that the executive is involved with
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Use discretion, confidentiality, and good judgment in handling all matters.
• Efficiently reading, researching, collecting and analyzing information as needed, in advance.
• Complete adhoc projects as assigned – such as personal events and/or family needs- which may include coordinating house management - vendors, workers, etc.
• Organize complex calendars and schedules; resolving any scheduling issues proactively with foresite for future needs/conflicts
• Provide proactive solutions to logistical and administrative challenges, continuously seeking opportunities to enhance efficiency.

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special

Perks & Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

• See challenges as opportunities
• Embrace change and continuous improvement
• Bring energy, effort, and optimism every day

Skills & Qualifications

• Demonstrated experience required in working in an executive assistant role
• Proficiency in Google products & preferably Apple products as well (iPad, Mac, etc)
• Strong organizational abilities with attention to detail.
• Effective and professional communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment, adapting and evolving quickly to changing needs.
• Flexible hours as dictated by the needs of business for projects and meetings.

Education and Experience

• At least 4 years of experience serving in an executive support role or similar position is preferred.
• Bachelor's degree preferred
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Demonstrated discretion, reliability, and trustworthiness in handling confidential information.
• Ability to think outside of the box with a sense of urgency.

Physical Requirements

• Must be able to lift at least 25 pounds at times.
• Must be able to sit and use a computer for long periods of time.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M/F/D/V.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.