Job Description
Executive Assistant for busy Law Firm:
RESPONSIBILITIES
- Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with correct grammar
- Draft correspondence
- Coordinate agreement approvals and execution
- Track transaction negotiations and documents
- File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
- Handle word processing, employing correct grammar, spelling, and formatting
- Create & update spreadsheets
- Schedule calls, videoconferences, and meetings
- Process new client/matter requests
- Maintain contact lists and calendars
- Enter billable time in billing program and prepare expense reports
- Screen, direct, and prioritize incoming calls as well as multiple assignments.
CHARACTERISTICS FOR SUCCESS
- Must be well organized, highly efficient and pay close attention to the details
- Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
- Resourceful and creative problem solver
- Excels when multi taking, meeting deadlines in fast paced environments
- Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory)
- High level of integrity, discretion and handling confidential information
- Professional with a collegial manner; able to interface with clients and other professionals
- 3 years+ experience required working as a productive Legal Assistant
- Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
- Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
- Able to communicate with clients who are primarily Latin artists
