Job Description

About this role

Carrier Americas Light Commercial HVAC Solutions and Comfort Solutions has an excellent onsite opportunity for a highly organized individual to support 3 executive leaders at our headquarters located in Palm Beach Gardens, FL area. The ideal candidate possesses strong decision-making and problem-solving skills and the ability to build trust while managing highly sensitive and confidential information.

We are looking for an Executive Assistant with a proven track record of effectively communicating while working collaboratively across all levels in a global organization, appropriately safeguarding confidential information using discretion and being able to successfully manage and execute range of administrative tasks this role may be a perfect fit for you.

If you’re comfortable in a high-performing, fast-paced environment and can adapt quickly to produce quality work with unquestionable integrity we’d love to speak with you regarding becoming a member of our team!

Key Responsibilities

• Maintain schedules for meetings and conferences as well as adjust based on dynamic priorities
• Schedule domestic and international travel arrangements using Concur, complete detailed meeting and travel itineraries, and monitor and complete expense reports in a timely manner
• Consolidate reports and materials for executive meetings, including senior business reviews
• Manage logistical arrangements for leadership meetings to ensure a seamless execution
• Analyze complex information requests with the utmost confidentiality and professionalism
• Interface with all levels of the organization and with external customers in a professional and effective manner
• Completing purchase orders on Ariba software
• Other administrative support and special projects

Required Qualifications

• High School Diploma or GED
• 6 + years of administrative experience supporting senior executives and C-suite leaders in a large corporate environment
• 1+ years experience using ERP systems /software for booking and/or purchase orders
• 3+ years of advanced computer skills in Microsoft Office suite including Outlook, PowerPoint, Word, and Excel

Preferred Qualifications

• Associate's or Bachelor’s degree
• Experience with Ariba and Concur systems
• Flexible and adaptable in dealing with changing priorities and tasks
• Experience coordinating company or customer events with senior-level customers
• Outstanding English communication (verbal & written) skills at all levels of the organization, including senior leadership
• Handle confidential information and work in a fast-paced environment
• Attention to detail
• Multi-task on a variety of assignments
• Self-motivated and have the ability to exercise initiative and work independently