Job Description
Job DetailsJob Location: Sunset Hills Campus - St Louis, MO 63127Position Type: Full TimeSummary
The executive assistant provides high-level administrative support to Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Personal:
Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry
Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church
Invest in and lead a minimum of 2 of 3 Faith Church connect groups annually
Be responsible for developing & multiplying Dream Team
Avoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situations
Attend services regularly with your entire family
Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church
Believes and operates in the gifts of the Spirit
Wholeheartedly believes in the empowerment of women in Pastoral leadership
Fully devoted follower of Christ
Person of Godly character and integrity
Loves Faith Church and lives our vision and culture
In alignment with “What We Believe” and “Leadership Core Values”
Attend weekly Staff Meeting
Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church
Essential Duties & Responsibilities:
You will attend quarterly leadership meetings with all staff and volunteer director
Leading a Connect Group with your team and/or church members, at minimum 2 of the 3 sessions per year
Weekend & services responsibility: facilitate the speaker for the weekend and making sure they have everything they need to have the Services run smoothly with transportation, props, etc, hang loose for speaker needs, and possible travel with Lead Pastors
Kingdom Builders Meetings – schedule and follow up
IAW dates and follow up
in planning events and organize meeting notes
Guest House schedule
Vehicles
maintenance when needed
and have ready for guests
of keys for reserved vehicles
Update preaching Calendar
In-house guest preaching reach outs
Guest Speakers
gifts and arrange gift baskets
communication with guest and team
Manage Lead Pastor’s Schedules
meetings
invites for scheduled meetings
Woman’s Conference
for guests
Baskets
Christmas Gifts
Organize and assist with staff Christmas party
Update and help manage Birthday Calendar
Birthday Gifts
Manage key Lead Pastor reports & blogs
Donor Dinners
Schedule DT Director Leadership Lunches
Gather and ship product for speaking engagements
Create and distribute agenda for staff meeting
Help to book TV show guests and coordinate with TV teams
Act as liaison to book related project and companies
Act as liaison to Circle of Friends
Coffee order for Weekend Leadership meeting
Follow up with Lead Pastor on missing receipts/credit card log questions
Review and approve cell phone bill
Schedule and execute staff outings
Thank you cards for Pastors (gifts they received)
Make coffee/tea for Pastors
Order lunch when necessary
Schedule ride a longs for Pastors for Weekend Services
Approve Payroll for direct reports (when needed)
Men’s Meetings – schedule and follow up
Get trained on PA positions
Assist with message research
Be available to travel to speaking engagements
Assist with NC show meetings, ideas and executions
Cross train on travel and Lead Pastors’ social media
Assist Pastors in any aspect needed
QualificationsCompetencies
Must have a heart for the Church and be a mature follower of Christ.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent time management & collaboration skills
Personal Effectiveness/Credibility
Excellent organizational skills and attention to detail.
Strong administrative skills
Ability to work independently.
Maintain flexibility and technical capacity
Work well under pressure / stress management / composure
Enjoys a fast paced environment
Work Environment
This job operates in a professional office environment (routinely uses standard office equipment).
Physical Demands
Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.
Position Type and Expected Hours of Work
The weekly schedule will include 40-45 hours per week and will be the same every week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.
Monday – Friday: 8:00am - 5:00pm
Saturday & Sunday: Off
Travel
Overnight travel and local day travel may expected for this position around special events, services, and campus openings
Required Education and Experience
Level of experience: Intermediate (practical application)
High school diploma.
Five years of administrative experience.
Preferred Education and Experience
Associate’s degree or bachelor’s degree.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
